(ID# 3523) This A/R option in Options Configuration only applies to Open Item accounts, and controls what invoices print on statements. This option is supported on dot-matrix or laser statements.
Yes (default) = Prints all detail items for open item accounts, including A/R documents from previous months. All open items that have not yet been purged will print. This statement style is the traditional Eagle for Windows open item statement.
No = Statements for open item accounts print in a balance forward format. This means that all open items that have a document date prior to the Statement Report (RSM) "Start Date" will all be reflected in a "Balance Forward" amount. Only detail from the current month will print on the statement (meaning detail with a document date between the RSM "Start Date" and "Closing Date," inclusive.)
B = (Note: to use this setting, you must also set option 3578 “Print payment summary on A/R Statements (RSM)" to Y.) Statements for open item accounts print in a balance forward format. The difference between setting this option to N and setting this option to B is that B causes payments to no longer print in the detail part of the statement. Instead, they only print in a "Payment Summary" at the end of the statement. This might be desirable if you often take one payment and apply it to multiple invoices. Instead of seeing a single payment split into multiple payments, you see just the original payment(s) listed in a "Payment Summary" section. The discounts that were taken will print along with the check in the payment summary section. Another difference between setting this option to N versus B is that if you set it to B you can also select which customers receive this statement type. If you set this option to N, it applies to ALL open item accounts. If you set this option to B, then you can (optionally) set options 9053 and 9054 to indicate a Customer Maintenance account code, and the value in that account code, to identify only those customers whose statement print in this new B type format. If this option is set to B and options 9053 and 9054 are both blank, then all open item accounts will print in this format. If options 9053 and 9054 are not blank, then only customers coded with this specified value in the account code print in this format, and all other open item customers have their statements printed in the open item format.
Note: If option 3578 "Print payment summary on A/R Statements (RSM)" is set to 'S', then this option is treated as 'Y'. In other words, printing open items accounts in a balance forward format is not supported when option 3578 is set to S.