(ID# 9613) This Purchasing option in Options Configuration allows you to define your own freight policy codes and definitions. Once the codes have been set up in option 9613, change Option 9612 “Using user-defined Freight Policy Codes?” to have the system use them in the Freight Policy drop-down in Vendor Maintenance and in the Purchasing and Receiving window.
This option defaults to a pre-defined set of freight codes which you can modify if desired. The default list of freight policy codes are:
| Code | Description |
| blank | NFA - No Freight Allowed (buyer pays) |
| P | PPD – Prepaid freight (vendor pays) |
| F | FFA - Full Freight Allowed (buyer reimbursed) |
| D | DES - [Old] Destination |
| O | ORG - [Old] Origin |
Set this option to No if you want the system to continue to use the old codes of: Blank = No FOB, O = FOB Origin, and D = FOB Destination.
Set this option to Yes if you want to define your own Freight Policy Codes. You define your own codes and descriptions by clicking the Current Value field and then clicking Edit This Table. This opens the Freight Policy Codes table.
When adding a new freight policy, make the first three characters of the description a recognizable abbreviation because there are places in the system (e.g., the Freight Policy column in the Vendor and Purchase Order viewers) where the Freight Policy displays as the first three characters of the description. For example, for Prepaid Freight, enter the description as "PPD - Prepaid Freight (vendor pays)."
When adding the very first entry in this table, leave the Code field blank, entering only a description. The reason is that the Freight Policy field in Vendor Maintenance defaults to blank when adding a new vendor. Simply enter a description that makes sense, such as "NFA - No Freight Allowed."