When you receive a shipment from a vendor, you are ready to post your receipts by clicking the Receive button in the Purchasing and Receiving window. The system will then prompt you to select a receiving method. Choose the receiving method that will save you the most time when posting your receipts.
Three receiving methods are available, All, Only, or Finalize. To help you decide which receiving method to choose, ask yourself the following question: Did all items, most items, or hardly any items on the purchase order arrive in the correct quantity and at the correct cost?
If the answer is all items, then choose Finalize. With this method, you bypass the receipt posting process and proceed straight to finalization.
If the answer is most items, then choose All. With this method you only post the few items that were not received as ordered. Any item you do not alter is considered received as ordered.
If the answer is hardly any items, then choose Only. With this method, you must indicate only the items that you received. Any item you do not alter is considered not received.
For example: You have a purchase order with 100 line items on it, and you receive 98 of those 100 items exactly as ordered. It would be much easier to alter the two items that didn't come in correctly (the All method), rather than enter the 98 items that did come in correctly (the Only method). However, say the situation were reversed, and on that same 100-line purchase order, you only received two line items correctly. In this case it would be much easier to enter the only the two items you received (the Only method), instead of entering the 98 items you didn't receive (the All method).