Use this field in the Receiving Report (RRP) to specify which information to update. For example:
You receive the invoice before the merchandise arrives, and want to take advantage of the new retail prices. Use Option H to finalize the retail prices. Then print new price labels for the floor merchandise so that existing merchandise reflects the price changes. When the merchandise arrives, use Option F to finalize cost and quantity.
You receive the merchandise before the invoice arrives. Use Option I to finalize the quantity. When the invoice arrives, use Option F to finalize cost and retail.
If you use Advanced Special Order or Pick/Pack/Ship, always use Update Option F to finalize receipts. Do not use the "Independent" options G, H, or I because these options do not update orders properly.
E = Exclude Central Ship Items (True Value and Do it Best only). This Update Option, when run with Update Option F (finalize receipts), allows you to finalize your receipts but exclude central ship items, since they arrive in a separate shipment from your regular warehouse items. When Option E is used, central ship items on the PO are not processed, are left on the PO with status = R, and the PO status remains "R" (receipt in progress). This logic occurs no matter what the PO’s Backorder flag is. When your central ship items arrive a few days later, you can finalize those receipts separately with Update Option
F = Finalize receipts. This option finalizes information that hasn't already been finalized. For example: You run Report RRP with Updt Option H. Then you run it again with Updt Option F. Since you finalized the retail when you used Updt Option H, Updt Option F finalizes only cost and quantity.
If you use Advanced Special Order, use this option when finalizing receipts (you may also want to use option P to allocate receipts to backorders. See option P below for more information).
With option F, the system updates the following files:
Inventory (Inventory Maintenance window)
Department (Department Maintenance window)
Class (Class Maintenance window)
Fineline (Fineline Maintenance window)
Vendor (Vendor File Maintenance window)
With option F, the system updates the following fields:
Qty On Hand, Qty On Order, Future Order, and Last Receipt in Inventory Maintenance, the Stocking tab
Average Cost, Replace Cost (optional), Retail (optional), Desired Gross Profit (optional), "+" type matrix prices (optional) in Inventory Maintenance, the Pricing tab
Optional fields are updated based on the Update Prices options you choose.
YTD Prime Vend or YTD Other Purch in Inventory Maintenance, the History tab
Current Period Purchases at Retail and Cost in Department Maintenance (The system uses the cost and retail on Report RRP, not from the Purchasing and Receiving window)
Current Period Purchases at Retail and Cost in Class Maintenance (the system uses the cost and retail on Report RRP, not from the Purchasing and Receiving window)
Current Period Purchases at Retail and Cost in Function MFI (The system uses the cost and retail on Report RRP, not from the Purchasing and Receiving window)
Curr Qtr and Year To Date purchases for Warehouse in the Vendor File Maintenance window
Note: Depending on the vendor type, the system updates Curr Qtr and Year To Date purchases for Drop/Ship or Special
Received and Last Rec in the Vendor File Maintenance window
G = Finalize cost. Do not finalize retail and quantity on hand. You can't use this option with Updt Option F. Once you finalize the cost, the system will not update it again. Therefore, make sure the cost is correct before you finalize it. Once you finalize the cost, do not change it in the Purchasing and Receiving window. If you use Advanced Special Order, do not use this option. If you use Advanced Special Order or Pick/Pack/Ship, do not use this option.
H = Finalize retail. Do not finalize cost and quantity on hand. You can't use this option with Update Option F. Once you finalize the retail, the system will not update it again. Therefore, make sure the retail is correct before you finalize it. Once you finalize the retail, do not change it in the Purchasing and Receiving window. If you use Advanced Special Order or Pick/Pack/Ship, do not use this option.
I = Finalize quantity on hand. Do not finalize cost and retail. You can't use this option with Update Option F. The system updates the average cost once you finalize cost and quantity on hand. If you update the quantity and then realize you need to change it, use the Purchasing and Receiving window to re-post the quantity you received. Report RRP finalizes the quantity change. If you use Advanced Special Order or Pick/Pack/Ship, do not use this option.
P = (Advanced Special Order users only) Allocate receipts to backordered orders and special orders, as long as receipts are not already tied to a specific order or special order .