(Ace members only)
Use the guidelines below if you want to do any of the following during Electronic Receipt Posting (ERP):
add new items (Ace Catalog users only)
add UPC codes
receive drop-ship paint invoices
Click here for more information about how new items and UPCs are added to the system.
You must be on Epicor Eagle™ software level 24 or higher. Level 24 automatically updates the ERP control stream to allow for downloading new items/UPCs/drop-ship paint invoices.
You must call Ace at 800-777-6797 and have them set the flag to create "expanded invoice records."
Ace will change the flag that day. Any invoices generated by Ace after the flag is changed will be in the "expanded" record format. Any invoices generated before Ace changes the flag will still be in the "standard" format. "Standard" invoice records are processed by ERP the same way they always have been, but new items and UPCs won’t be added, nor will paint invoices be received.
(Ace Catalog users only) To add items via ERP, enter a Y in the "Add Items to Inventory" field on the ERP screen. If you want to suppress the new items from printing on the Exception Report, enter "I" in the Exception Report Options field.
(Ace Catalog users only) If ERP is queued and you want to start adding new items, change the queued ERP report so that it has a Y in the "Add Items to Inventory" field.
When receiving drop-ship paint invoices, do one of the following:
If you want the paint invoice to reconcile against the original PO on which you ordered the paint, then in the Additional POs to Reconcile field, enter the original PO number.
If you want the items on the paint invoice to append to your current Ace PO, make sure to put a "Y" in the "Append to Target PO" field.