Dated Billing Overview and Setup

Dated Billing is a feature within Accounts Payable that allows you to schedule multiple installments on a single voucher for a defined length of time and dollar amount. For example, your business leases a truck for the amount of $12,000 to be paid over a period of four years at the amount of $250 per month. The voucher is posted with the full amount of $12,000, but the amount to be paid will be by the installment amount of $250.00 on a monthly basis. Upon entering the voucher in New A/P Transactions (ATMU), or when changing a temporary voucher to a regular voucher, you have the option of setting up an installment schedule.

Setup

• An Epicor representative must change option 9895 “Accounts Payable Dated Billings / Installments Allowed" to Yes in Options Configuration.

• If you use Dated Billing (option 9895 is set to Yes), set up option 9896 "Always prompt for A/P dated billing when adding a new voucher.Set this option to Yes to receive the Installments prompt with the default answer set to Yes each time you add a new voucher in New A/P Transactions (ATMU).
  Set this option to X to receive the Installments prompt with the default answer set to No each time you add a new voucher in ATMU.
  Set this option to N if you do not want the Installments prompt to appear at all when adding a new voucher in ATMU.
  Note: To enter installment information manually, you can always use ATMU's Go To menu option B "Dated Billing Maintenance." "