If you always distribute expenses to the same general ledger account number(s) for a particular Accounts Payable vendor, you can set up automatic distribution to link the expense account(s) to the vendor. Then, when you enter an invoice for the vendor, the system will prompt you to either accept or change the distribution.
Click GoTo, then click Vendor Distribution Maintenance.
In the Vendor box, enter the vendor for whom you want to set up automatic distribution.
Click Add. The Add Distribution dialog box displays.
In the Account Number box, enter the first account number to which you’ll automatically distribute.
In the Distribution Amount box, enter the percent you want to distribute to the account number.
Click OK.
Repeat steps 5 through 7 to enter other accounts and their distribution percents until the Percent Remaining (at the top of the box) reaches zero.
Tip: Vendors in Vendor Maintenance (MVR) in the AP Directory store that are for the purpose of AP Expenses can also be setup with Auto-Distribution.
When the voucher is generated from the AP Assist Processing Viewer, Eagle uses the GL Account setup in the vendor’s Auto-Distribution Maintenance. If the Auto-Distribution is not setup, Eagle uses the Default Purchases GL Account setup in ACON.
For Multi-Store users, set Option 9693 “Passoff 3rd party Freight and Expenses by sub-account” to Yes. Then set the Store – Store Sub Account in GLSET to the sub account that identifies the entity/Store.
When importing an invoice for a store not setup as the AP Directory store, Eagle uses the main account from the AP Directory store’s vendor record and the sub account setup in GLSET for the invoice store. It will then match the invoice to the store by the Vendor and Vendor’s Assigned Customer Number.