RRV Field Help

The list below provides definitions for the fields in the Receiving Documents Report (RRV) window. To find a definition for a particular field, click that field in the following alphabetical list.

Allow Multiple PO/Date Range UpdateYou will typically leave this field set to N.

If you put a Y in this field, AND you leave the From/To fields blank, ALL receiving documents that are status R are updated. Use extreme caution!

Channel NumberEnter the channel number at which you want the report to spool (typically the channel number used is 91).
Note: This field is not used when the Print To field is set to P.

Company(Fax users only)
This field, which appears on the Fax Setup page of many report screens, is optional.
This is the name of the company to whom you are sending the fax. This name appears on the fax cover sheet.
This field is alphanumeric. You can enter a combination of up to 35 numbers and letters.

CopiesIndicate the number of copies of this report that you want to print.  
Note:  This field is not used when the Print To field is set to S.

Cover Page?(Fax users only)
This field, which appears on the Fax Setup page of many report screens, is optional.
If you want a cover page to be sent to the recipient along with the report you are faxing to them, leave the default of Y in this field. If you don't want a cover page to be sent, enter N.  

Dial Prefix(Fax users only)
This field appears on the Fax Setup page of many report screens. If you're faxing a report and your phone system requires a code to dial out (for example, if you have to dial 9 for an outside line), enter it in this field.

Double Space?Indicate whether or not you want the report to be double-spaced.
Y = Double space the report.
N = Single space the report.

Fax Number(Fax users only)
This field appears on the Fax Setup page of many report screens. If you're faxing a report, enter the fax number of the person or company to whom you are faxing.

Fax Priority(Fax users only)
This field, which appears on the Fax Setup page of many report screens, is the priority the system assigns to the fax you are sending. Higher priority faxes are sent before lower priority faxes.
H = High priority fax. If the initial attempt fails, the system will attempt to send the fax three more times in five minute intervals, for a total of four attempts.
M = Medium priority fax. If the initial attempt fails, the system will attempt to send the fax two more times in five minute intervals, then three more times at 30 minute intervals, then ten more times at 120 minute intervals, for a total of 16 attempts.
L = Low priority fax.  If the initial attempt fails, the system will attempt to send the fax two more times in five minute intervals, then seven more times at 100 minute intervals, for a total of ten attempts.

Fax Recipient(Fax users only)
This field, which appears on the Fax Setup page of many report screens, is optional.
This is the name of the person to whom you are sending the fax, and appears on the cover sheet.
This field is alphanumeric. You can enter a combination of up to 35 numbers and letters.

From/ToFrom and To range.  If you want to limit the information that prints, select the range in the From and To fields.
Here are two examples:
You select 100 in the From and To PO Number fields.  This limits the report so that the system only prints PO number 100.
You select Smith in the From and To Vendor fields.  This limits the report so that the system only prints POs for the vendor Smith.

Items for StoreThis is the store(s) whose items appear on the PO.  Multistore users: Make sure that the store number for the PO items you want to print displays in this field. If you want to print items for all stores, make sure this field is blank. This field defaults to the setting of the option Lockin Store (ID# 10) from Options Configuration.   

Large Format(This field applies to Large Field Sizes users only)

The Large Format checkbox is available on certain Inventory reports to accommodate Large Field Sizes (costs and prices that are up to $99,999.999 and quantities that are up to 999, 999.999). The font will be adjusted based upon the longest print line in the report. If desired, you can set up an option that will automatically set the "Large Format" field to Yes.

Memo(Fax users only)
This field is optional.
You can enter a memo that will print on the FAX cover page.

Memo File(Fax users only)
This field is optional.
In the Memo File field, you can enter the name of a report you created in Eagle Editor (which is available via Network Access only) and have the contents of the report print in the Memo section of the FAX cover page.

Print Prepage?Indicate whether or not you want the prepage (preliminary page) to print. A prepage is a page that prints before the report that shows which options and ranges have been selected.

Print SequenceUse this field to specify the order in which the information prints.  

1 = Print the information first by PO number, second by the Date Received field in the Modify Receiving Documents (MRV) window, and third by receiving document sequence number.                       

2 = Print the information first by vendor, second by PO number, third by the Date Received field in the Modify Receiving Documents (MRV) window, and fourth by receiving document sequence number.  

Print ToIndicate the way in which you want the report to print or spool (or both). You can also indicate that you want the report faxed.
P = Printer Only. The report will print at the printer specified in the Printer field.
S = Spooler Only. The report will spool to the spooler channel (typically 91) specified in the Printer field.
A = Spooler then print after the report is spooled. The report is spooled (to spooler channel 91) first, then printed at the printer specified in the Printer field.
D = Spooler then print then delete report. The report is spooled, then it is printed. As soon as the printed copy is done printing, the spooled copy is automatically deleted.
B = Both spooler and printer at the same time. The report is simultaneously spooled (to spooler channel 91) and printed at the printer specified in the Printer field.
F = Spooler then fax after report is spooled (Fax software users only). The report is spooled, then faxed to the number you indicate in the "Fax Options" section of the window.

Printer NumberIndicate the printer number of the printer at which you want the report to print.
Note: This field is not used when the Print To field is set to S.

Rcpt’s for StoreReceipts for Store.
This is the store where the receiving document was created. Multistore users: If the number in this field is  not the same as the store number on the PO (look at Modify Receiving Documents-MRV), type the correct store number. Or, leave this field blank.                     
This field defaults to the setting of the option Lockin Store (ID# 10) from Options Configuration.

Start New PageThis field determines whether or not you want a new page to print after a subtotal prints.
N = Do not start a new page after a subtotal prints.
Y = Start a new page after a subtotal prints.

Subject(Fax users only)
This field is optional.
This is the subject of the fax you are sending and appears on the cover sheet.
This field is alphanumeric. You can enter a combination of up to 35 numbers and letters.

SubtotalsSubtotals give you the flexibility to print information by group. If you want additional subtotals, you can enter a Y in the Subtotals field.

Totals Only?If you enter Y in this field, no detail prints on the report.  Only totals print.

Update OptionsUse this field to specify which cost to update and to finalize receiving documents. Regardless of which Update Options you use, the system always updates average cost. The report lists only those items that have had changes posted in Modify Receiving Documents (MRV) unless Option E is selected.    

A = Always update the replacement cost. You must also use Update Option C. For example:You are receiving a manufacturer's PO, and you use Update Options A and C. The system updates the manufacturer's cost and replacement cost.

C = Update Inventory Maintenance, the Pricing tab, with the cost from Modify Receiving Documents (MRV). The system updates the replacement cost when the vendor on the PO matches one of the following vendors in Inventory Maintenance: 1) only the primary vendor, 2) only the secondary vendor, or 3) neither the primary vendor, secondary vendor, nor the manufacturer.

The system updates the manufacturer cost when the vendor on the PO matches one of the following: 1)only the manufacturer, or 2) both the primary vendor and the manufacturer.

The system updates replacement and manufacturer cost in the following situation: 1)The vendor on the PO matches only the manufacturer, and 2) The primary vendor for the item is blank.  

Lumber/Contractor POS Users: When you update the replacement cost, the system also updates the replacement cost in pricing and  alternate units.  

D = Do not add the landed cost to the replacement cost. You must also use Update Option C.    

E = Prints the entire purchase order.

F = Finalize receiving documents. The system updates the following areas: 1) Inventory, 2) General Ledger, and 3) Accounts Payable.

G = Update the Desired Gross Profit field in Inventory Maintenance, the  Pricing tab. The system uses the cost and retail amounts (bottom line) of each item to calculate gross profit. If you use a variable gross profit strategy, do not use this option because it changes the desired gross profit.                        

H = Do not update the item with a cost lower than the cost in Inventory Maintenance, the  Pricing tab. If you always want to use the highest cost (even if you purchased the item at a reduced cost), use this option.

K = Do not update market cost on "L" type items when cost is updated.              

M = Updates matrix prices in Inventory Maintenance, the Pricing tab. The system uses the bottom line of information of each item to recalculate the cost of "+" type matrix prices. If you leave this field blank, the system prints out an edit list for your review.

N = Do not update Mfg Vendor Cost when finalizing.
Note: Still updates Average and replacement cost.

V = Do not update alternate vendor cost.