The list below provides definitions for the fields in the Receiving Documents Report (RRV) window. To find a definition for a particular field, click that field in the following alphabetical list.
Allow
Multiple PO/Date Range UpdateYou will typically leave this field set to N.
If you put a Y in this field, AND you leave the From/To fields blank, ALL
receiving documents that are status R are updated. Use extreme caution!
Channel
NumberEnter the channel number
at which you want the report to spool (typically the channel number used
is 91).
Note: This field is not used when the Print To field is set to P.
Company(Fax users only)
This field, which appears on the Fax Setup page of many report screens,
is optional.
This is the name of the company to whom you are sending the fax. This name
appears on the fax cover sheet.
This field is alphanumeric. You can enter a combination of up to 35 numbers
and letters.
CopiesIndicate the number of copies of this report that
you want to print.
Note: This field is not used when the Print To field is set to S.
Cover
Page?(Fax users only)
This field, which appears on the Fax Setup page of many report screens,
is optional.
If you want a cover page to be sent to the recipient along with the report
you are faxing to them, leave the default of Y in this field. If you don't
want a cover page to be sent, enter N.
Dial
Prefix(Fax users only)
This field appears on the Fax Setup page of many report screens. If you're
faxing a report and your phone system requires a code to dial out (for
example, if you have to dial 9 for an outside line), enter it in this
field.
Double
Space?Indicate whether or
not you want the report to be double-spaced.
Y = Double space the report.
N = Single space the report.
Fax
Number(Fax users only)
This field appears on the Fax Setup page of many report screens. If you're
faxing a report, enter the fax number of the person or company to whom
you are faxing.
Fax
Priority(Fax
users only)
This field, which appears on the Fax Setup page of many report screens,
is the priority the system assigns to the fax you are sending. Higher
priority faxes are sent before lower priority faxes.
H = High priority fax. If the initial attempt fails, the system will attempt
to send the fax three more times in five minute intervals, for a total
of four attempts.
M = Medium priority fax. If the initial attempt fails, the system will
attempt to send the fax two more times in five minute intervals, then
three more times at 30 minute intervals, then ten more times at 120 minute
intervals, for a total of 16 attempts.
L = Low priority fax. If the initial attempt fails, the system will
attempt to send the fax two more times in five minute intervals, then
seven more times at 100 minute intervals, for a total of ten attempts.
Fax
Recipient(Fax
users only)
This field, which appears on the Fax Setup page of many report screens,
is optional.
This is the name of the person to whom you are sending the fax, and appears
on the cover sheet.
This field is alphanumeric. You can enter a combination of up to 35 numbers
and letters.
From/ToFrom and To range. If you want to limit the
information that prints, select the range in the From and To fields.
Here are two examples:
You select 100 in the From and To PO Number fields. This limits the
report so that the system only prints PO number 100.
You select Smith in the From and To Vendor fields. This limits the
report so that the system only prints POs for the vendor Smith.
Items for StoreThis is the store(s) whose items appear on the PO. Multistore users: Make sure that the store number for the PO items you want to print displays in this field. If you want to print items for all stores, make sure this field is blank. This field defaults to the setting of the option Lockin Store (ID# 10) from Options Configuration.
Large
Format(This field applies
to Large Field Sizes users only)
The Large Format checkbox is available on certain Inventory reports to
accommodate Large Field Sizes (costs and prices that are up to $99,999.999
and quantities that are up to 999, 999.999). The font will be adjusted
based upon the longest print line in the report. If desired, you can set
up an option that will automatically set the "Large Format"
field to Yes.
Memo(Fax users only)
This field is optional.
You can enter a memo that will print on the FAX cover page.
Memo
File(Fax users only)
This field is optional.
In the Memo File field, you can enter the name of a report you created
in Eagle Editor (which is available via Network Access only) and have
the contents of the report print in the Memo section of the FAX cover
page.
Print Prepage?Indicate whether or not you want the prepage (preliminary page) to print. A prepage is a page that prints before the report that shows which options and ranges have been selected.
Print
SequenceUse
this field to specify the order in which the information prints.
1 = Print the information first by PO number, second by the Date Received
field in the Modify Receiving Documents (MRV) window, and third by receiving
document sequence number.
2 = Print the information first by vendor, second by PO number, third by
the Date Received field in the Modify Receiving Documents (MRV) window,
and fourth by receiving document sequence number.
Print
ToIndicate the way in
which you want the report to print or spool (or both). You can also indicate
that you want the report faxed.
P = Printer Only. The report will print at the printer specified in the
Printer field.
S = Spooler Only. The report will spool to the spooler channel (typically
91) specified in the Printer field.
A = Spooler then print after the report is spooled. The report is spooled
(to spooler channel 91) first, then printed at the printer specified in
the Printer field.
D = Spooler then print then delete report. The report is spooled, then
it is printed. As soon as the printed copy is done printing, the spooled
copy is automatically deleted.
B = Both spooler and printer at the same time. The report is simultaneously
spooled (to spooler channel 91) and printed at the printer specified in
the Printer field.
F = Spooler then fax after report is spooled (Fax software users only).
The report is spooled, then faxed to the number you indicate in the "Fax
Options" section of the window.
Printer
NumberIndicate the printer
number of the printer at which you want the report to print.
Note: This field is not used when the Print To field is set to S.
Rcpt’s
for StoreReceipts
for Store.
This is the store where the receiving document was created. Multistore
users: If the number in this field is not the same as the store
number on the PO (look at Modify Receiving Documents-MRV), type the correct
store number. Or, leave this field blank.
This field defaults to the setting of the option Lockin Store (ID# 10)
from Options Configuration.
Start
New PageThis
field determines whether or not you want a new page to print after a subtotal
prints.
N = Do not start a new page after a subtotal prints.
Y = Start a new page after a subtotal prints.
Subject(Fax users only)
This field is optional.
This is the subject of the fax you are sending and appears on the cover
sheet.
This field is alphanumeric. You can enter a combination of up to 35 numbers
and letters.
SubtotalsSubtotals give you the flexibility to print information by group. If you want additional subtotals, you can enter a Y in the Subtotals field.
Totals Only?If you enter Y in this field, no detail prints on the report. Only totals print.
Update
OptionsUse
this field to specify which cost to update and to finalize receiving documents.
Regardless of which Update Options you use, the system always updates
average cost. The report lists only those items that have had changes
posted in Modify Receiving Documents (MRV) unless Option E is selected.
A = Always update the replacement cost.
You must also use Update Option C. For example:You are receiving a manufacturer's
PO, and you use Update Options A and C. The system updates the manufacturer's
cost and replacement cost.
C = Update Inventory Maintenance, the Pricing
tab, with the cost from Modify Receiving Documents (MRV). The system updates
the replacement cost when the vendor on the PO matches one of the following
vendors in Inventory Maintenance: 1) only the primary vendor, 2) only
the secondary vendor, or 3) neither the primary vendor, secondary vendor,
nor the manufacturer.
The system updates the manufacturer cost when the vendor on the PO matches
one of the following: 1)only the manufacturer, or 2) both the primary
vendor and the manufacturer.
The system updates replacement and manufacturer cost in the following situation:
1)The vendor on the PO matches only the manufacturer, and 2) The primary
vendor for the item is blank.
Lumber/Contractor POS Users: When you update the replacement cost, the
system also updates the replacement cost in pricing and alternate
units.
D = Do not add the landed cost to the replacement
cost. You must also use Update Option C.
E = Prints the entire purchase order.
F = Finalize receiving documents. The system
updates the following areas: 1) Inventory, 2) General Ledger, and 3) Accounts
Payable.
G = Update the Desired Gross Profit field
in Inventory Maintenance, the Pricing tab. The system uses the cost
and retail amounts (bottom line) of each item to calculate gross profit.
If you use a variable gross profit strategy, do not use this option because
it changes the desired gross profit.
H = Do not update the item with a cost
lower than the cost in Inventory Maintenance, the Pricing tab. If
you always want to use the highest cost (even if you purchased the item
at a reduced cost), use this option.
K = Do not update market cost on "L"
type items when cost is updated.
M = Updates matrix prices in Inventory
Maintenance, the Pricing tab. The system uses the bottom line of information
of each item to recalculate the cost of "+" type matrix prices.
If you leave this field blank, the system prints out an edit list for
your review.
N = Do not update
Mfg Vendor Cost when finalizing.
Note: Still updates Average and replacement
cost.
V =
Do not update alternate vendor cost.