Auto Distribute

This field in Vendor File Maintenanceis only for Accounts Payable users and is display only.  If you want to automatically distribute expenses, use Function AADM (Vendor Auto Distribute Maintenance) to link expense distributions to this vendor.

The system will always distribute expenses to the account number you specify, unless you change the distributions when entering transactions in the New A/P Transactions window.

  For example:

You want to automatically distribute the rent expense each month. At A/P Account, type 2000-000 (use the account you credit when you pay rent). In Function AADM, set up the distribution so that the system debits 100% of the amount to account 5010-000 (use the account you debit for rent expense).

This field is a hyperlink, which means you can click on it to display the related function.  Thus, if you need to add, change, or delete an automatic distribution, simply click and the Vendor Distribution Maintenance window automatically displays.

If you set up distributions in the Vendor Distribution Maintenance window, the system displays a Y in this field. If you do not set up distributions in Function AADM, this field defaults to N.