Purchase Order Status
This field in the Purchasing and Receiving window indicates the status of the PO. The status tells you where the PO is in the purchasing cycle.
F = Final. This PO was created by one of the following:
You created the PO manually in the Purchasing and Receiving Window.
Report ROR (Restocking Order Report), Option F
Report RSO (Suggested Order Report), Option F
If a PO is status F, the system updates the following fields:
Quantity On Order field or the Future Quantity On Order field in the Inventory Maintenance window
Units Ordered field in the Vendor File Maintenance window
If a PO is status F, no items on this PO have yet been received.
P = Partially received. Some items have been received in the Purchasing and Receiving window, and finalized with the Receiving Report (Report RRP). Other items remain on this PO and are backordered.
R = Receipt in progress. Some items on the PO have been received, but the items have not been finalized with the Receiving Report (Report RRP).
T = Temporary. A purchase order can start out its life cycle as a temporary purchase order. In this status, the quantity on order fields in Inventory Maintenance are not updated, nor are the units ordered in Vendor Maintenance. Depending upon the options available on your system, a status T purchase order could also be a partially received order that has been suspended. The PO may have been created with the Suggested Order Report (Report RSO), Option W. You cannot receive against this PO until you change the PO status to F (Final) by running the Purchase Order Format Report (Report RPO).
X = Canceled. This PO was canceled by displaying the PO in the Purchasing and Receiving window and clicking Delete twice. It will purge (be removed from the Purchasing and Receiving window) the next time you run the Purchasing Master File Print (Report RPP). You cannot change or receive against a status X PO.
Moreover, the Status indicates the lifecyle of a PO. When you first create a PO, it is status F or T. When you click Receive in the Purchasing and Receiving window, the status changes from status F to status R.
If items are backordered and the Backorder field is Y, the status changes from R to P after you run the Receiving Report (Report RRP) with Option F.
A status F or status T PO changes to status X when you display the PO in the Purchasing and Receiving window and delete it.