This topic provides definitions for the fields in the Modify Receiving Documents (MRV) window. This topic is organized by the two main areas of the window: The header area, and the grid. To display a definition, click the underlined text in the alphabetical list.
ByThese are the initials of the buyer of this purchase order. This information is from the Buyers Initials field of the Purchasing and Receiving window. This field is 2 digits, alphanumeric. If you want to change the initials, click the word By and you'll be taken to a second screen where you can change them.
CheckThis field displays the check number from the CHECK NO field in the Vendor Account Inquiry (AVIQ) window. This field is display only.
Cost U/MClick this field to toggle the unit of measure for received cost. The default is STK (stocking units) but you can click this field to toggle to PUR (purchasing units).
DateWhen displaying a receiving document, you can optionally specify the date if you know it.
You cannot modify the date for a receiving document.
FreightThis is the total cost of shipping the merchandise on this purchase order. This figure is from the Purchasing and Receiving window. To change the freight amount, click the Freight hyperlink to display the Header window, and enter the new amount in the Freight field. If you enter a new freight amount and use landed cost in receiving, the figure (combined with the amounts in the Other and Variance fields) is used to update the average cost of all items received on the PO. The charges are prorated based on 1)the item's extended cost compared to the cost of the entire PO, or 2) the weight of the item compared to the entire weight of the PO. This information is updated by the Receiving Documents Report (RRV). Eagle A/P users: This information is passed to the Freight field listed in the New A/P Transactions (ATMU) window.
This field is numeric. You can enter up to seven numbers plus a decimal point; for example, 12345.67
InvoiceThis field is display only. It displays the invoice number from the Invoice field in Vendor Account Inquiry (AVIQ).
Invc TotalThis field is display only. It comes from the original PO receipt when the MRV document is created. When the Received + Freight + Other creates a variance, you can change the Inv Total on the Header screen to bring the variance to 0.00.
OtherThis field is any miscellaneous charges associated with the merchandise on this PO. Click this hyperlink to access all five Other Charges fields. The first figure is from the Other Charges field in the Purchasing and Receiving window. This field can be changed by entering a new number and pressing Change. You can also enter up to four other miscellaneous charges incurred from other vendors associated with this PO. (For example, you may incur other charges from a freight carrier.)
Eagle A/P users: If distributing landed cost to AP/MDE, the system creates a voucher for the received PO amount, creates distributions to the departmental purchases accounts with the landed amount (received amount plus other charges) and a negative distribution to the freight account (ACON). All distributions balance to the invoice amount. A second voucher is created for each of the Other vendor(s) with an invoice amount of the Other charge amount(s) and a balancing distribution to the freight account (ACON).
If you enter any Other Charges with the Landed field set to Y, that amount (combined with the amounts in the Freight and Variance fields) is used to update the average cost of all items received on the PO. The charges are prorated based on: 1) the items' extended cost compared to the cost of the entire PO, or 2) the weight of the item compared to the weight of the PO. This information is updated by the Receiving Documents Report (RRV).
Eagle A/P users: the amounts in these fields are combined with the amount in the Variance field and passed to the Miscellaneous Charges field in the New A/P Transactions (ATMU) window. You should correct the variance (making it 0.00) by changing the Invoice Total on the Header screen before finalizing the MRV document.
This field is numeric. You can enter up to six numbers plus a decimal point. For example, 1234.56.
PO#Use this field to select a PO number from the drop-down list, or type a PO number and press Enter.
Note also that the PO # field is a hyperlink. When you click it, the PO’s special instructions display for viewing and/or editing (you can also access the PO's special instructions by using Misc Menu option 4-Add/Change Special Instruction Note).
Qty U/MClick this field to toggle the unit of measure for received quantities. The default is STK (stocking units) but you can click this field to toggle to PUR (purchasing units).
ReceivedThis field is the most recent total merchandise dollar amount of the receiving document currently displayed. This field is display only.
Seq#Use this field to enter the Sequence Number, if applicable. Sequence numbers are assigned if you run multiple Receiving Reports (RRP) with Option F for a given PO; each time you do so, a different sequence number is created.
Eagle Accounts Payable users: The PO number and sequence number are combined when passed off to Accounts Payable. For example, when PO 101 with sequence number 001 is passed off to A/P, the PO Number field in the New A/P Transactions (ATMU) window displays 101-1.
Note: The “Seq #” field defaults to 1, making it easier to recall a PO. You can type in the PO # and press Enter to recall the first sequence of a purchase order.
SessionIf you use Invoicing Sessions, this is the session number of this receiving document.
StatusThis field indicates the status of the receiving document. The status tells you where the receiving document is in the purchasing cycle. This field is display only.
In Progress = Receipt modification in progress. Some items on the receiving document have been posted in MRV. The items have not been finalized with the Receiving Documents Report (RRV).
Invoice Closed = The posted receiving document has been finalized by the Receiving Documents Report (RRV).
Complete = The Invoice Session has been marked as Complete.
Session Open = The receiving document is first created as a result of the PO being finalized by the Receiving Report (RRP) option F (or options G, H, and I). The receiving document has not been modified in MRV.
Sessions Closed = The posted Invoicing Session has been finalized by the Receiving Documents Report (RRV).
StoreThis field indicates the store number where this item was on order. This field defaults from the Store field in the Purchasing and Receiving window. This field is display only.
VarianceThis field is display only. It is derived from the following calculation:
[Invc Total – (Received + Freight + Other)]
If you use landed cost in receiving, the variance (combined with the amounts in the Other and Freight fields) is used to update the average cost of all items received on the PO. The charges are prorated based on either 1) the item's extended cost compared to the cost of the entire PO, or 2) the weight of the item compared to the entire weight of the PO. This information is updated by the Receiving Documents Report (RRV).
Accounts Payable users: The amount in this field is combined with the amount in the Other field and passed to the Miscellaneous Charges field in the New A/P Transactions (ATMU) window. Eagle A/P users: the amounts in these fields are combined with the amount in the Variance field and passed to the Miscellaneous Charges field in the New A/P Transactions (ATMU) window. You should correct the variance (making it 0.00) by changing the Invoice Total on the Header screen before finalizing the MRV document.
Ven NameThis field indicates the vendor name of the vendor for this PO. This field is display only.
VendorThis field indicates the vendor code of the vendor for this PO. This field is display only.
VoucherThis field is display only. It displays the voucher number from the Voucher No field in the Vendor Account Inquiry (AVIQ) window.
Alt Part NumberContains the part number for the PO’s vendor which will either be the SKU or if the PO is for the item’s alternate vendor it will contain the alt vendor’s part number.– contains the part number for the PO’s vendor which will either be the SKU or if the PO is for the item’s alternate vendor it will contain the alt vendor’s part number. (Note: this column is initially hidden. Use Select Columns to View to see this column)Avg CostThis is the average cost of the item from Inventory Maintenance.
DescriptionThis is the description of the item. This field is display only.
Last CostThis is the most recent cost that exists for this item. The amount may have been 1) manually entered in MRV, 2) manually entered in the Purchasing and Receiving window, either when the PO was created or during receiving, 3) entered by Electronic Receipt Posting (ERP), or 4) the cost from Inventory Maintenance if the cost was not updated via any of the above.
Zeroes will display for items not finalized (backordered) by the Receiving Report (RRP) Option F.
This field is display only.
Last Rcvd QtyThis is the most recent quantity received that exists for this item.
The last received quantity may have been 1) manually entered in MRV, 2) manually entered in the Purchasing and Receiving window during receiving or 3) entered by Electronic Receipt Posting (ERP).
Zeroes will display for items not finalized (backordered) by the Receiving Report (RRP) Option F.
This field is display only.
Ln#This is the line number for the item from the Purchasing and Receiving window.
Mfg Part NumberThe manufacture part number of the item (from Inventory Maintenance).
New CostThis filed is for entering a new cost. If this field is blank, no change to cost is made. This field is numeric. You can enter a figure from .000 to 9999.999.
New Extd Rcvd CostThe New Extended Received Cost that is only populated if there has been a new received quantity or new received cost posted in MRV. (Note: this column is initially hidden. Use Select Columns to View to see this column)
New Rcvd QtyThis field is for entering a new quantity. If this field is blank, no change to quantity received is made. This field is numeric. You can enter a figure from .000 to 9999.999.
If the Qty U/M and Cost U/M fields are set to STK in the Header area, the grid displays only the New Rcvd Qty STK field.
If the Qty U/M and Cost U/M fields are set to PUR in the Header area, then the grid displays both the New Rcvd Qty STK field and the New Rcvd Qty PUR field.
The unit in which this item is purchased.
Qty on Backorder (Stk)The quantity left to receive if the PO’s Backorder flag was set to Y; if PO’s Backorder flag was no, then this will be 0. (Note: this column is initially hidden. Use Select Columns to View to see this column)
Qty Orig Ordered (Stk)The original order quantity on the PO in stocking units. (Note: this column is initially hidden. Use Select Columns to View to see this column)
Qty T-Rec minus Qty B-Rec (Stk)This is a calculated column. It is the variance in what the Receiving Report (RRP) had left to receive against what it actually received. Thus, on combined lines, this would always be the sum of the RRP Qty T-RecThe total quantity you received. For example, if you received half of the quantity for this item last week and the other half today, the T-Rec field is the sum of these two quantities received. minus the sum of the RRP Qty B-RecThe quantity currently being received
(Note: this column is initially hidden. Use Select Columns to View to see this column)
Qty To Be Rcvd (Stk)What the Receiving Report (RRP) had left to receive at the time RRP ran - same as the Qty T-Rec from RRP (Note: this column is initially hidden. Use Select Columns to View to see this column)
Repl CostThe replacement cost of the item (from Inventory Maintenance).
Request DateThis is the date the PO was finalized.
This field is display only.
SKUThis column displays the SKU numbers of the items on the PO, or items you've added to the PO in MRV.
StMultistore users: this is the store for which the item was ordered.
Stocking UMThe unit in which this item is stocked (i.e. ea, pc, etc.).
Total Qty Rcvd On This PO (Stk)The total quantity received by RRP for this PO. (Note: this column is initially hidden. Use Select Columns to View to see this column)
UPCThe item's UPC code. (Note: this column is initially hidden. Use Select Columns to View to see this column)