Adding, Viewing, and Modifying Notes on Special Order Items

If you generated a PO for a special order item, you can add notes to that item from the Purchasing and Receiving window.  This feature is useful for updating the receipt status of the item.  For example, you could type "this item was ordered on 10/31/01 from Hadley Hardware and should arrive in stock by 11/05/01".   This note can then be accessed from POS by a clerk who needs to know when the item will arrive.

You can also view and/or modify a note that was previously entered for a special order item.  For example, the POS clerk added a note that said "please indicate when item will be received", and now you want to modify that note to say "item should arrive by 12/1/01".  

Notes are view-only; they do not print, nor are they archived with the invoice in QuickRecall.

Adding, Viewing, or Modifying Notes from the Purchasing and Receiving Window

1. From the Purchasing and Receiving window, display the appropriate purchase order. For help with looking up purchase orders, click here.

2. Double-click on the special order item for which you want to add, view, or modify a note.
3. Click in the lower half of the window.  The Special Order Actions menu displays.

Note:  If you can't see the Special Order # field in the lower half of the window, click Flip until it's visible.

4. Click Show Special Order Information.  The Contact Information dialog box displays.
5. Click Notes.  A dialog box displays.  Add a note by typing in your message.  If a note already exists, you can simply view it, or modify it by typing a new note (or add on to the note that is already displayed).

6. Click OK to save the note and close the dialog box.

Tip

You can also add notes from POS. Click here for more information.