This topic provides definitions for the fields in the Bank Reconciliation Viewer. To find a definition for a particular field, click the appropriate field name in the alphabetical list below.
Bank CodeThe Bank Code from the Eagle system associated with this bank reconciliation record. The bank code can be from either Payroll or A/P.
Cash InTransaction amount for incoming funds, such as cash deposits.
Cash OutThe transaction amount for outgoing funds, such as checks written, withdrawals, etc.
Check NumberThe check number of the Accounts Payable or Payroll check (or a check number you manually enter into the grid).
Date ChangedThe date a change was made to this bank reconciliation record.
Date ReconciledThe date the transaction was reconciled.
Date TransactionThe date the transaction was recorded in the Bank Reconciliation Viewer (either by the system, or manually).
Employee NumberFor Payroll checks, this is the employee number of the person to whom the payroll check was written.
Net ChangeThe net change in cash position based upon the records displayed.
NoteA note that you entered when creating the transaction in its native application.
PayeeThe transaction payee (i.e. the vendor or employee)
SelectedThis field only displays as you are selecting transactions. As rows in the grid are selected or unselected, the "Selected” field is incremented or decremented accordingly.
StoreThe store in which the transaction occurred.
SubsystemFor Accounts Payable checks, this field is set to "AP."
For Payroll checks, this field is set to "PR." For General Ledger transactions, this field is set to GL.
Time ReconciledThe time at which the transaction was reconciled.
Transaction TypeNote: When you post A/P and Payroll transactions in their native application, records of them are automatically created in the Bank Reconciliation Viewer. However, you can also manually create transactions in the Bank Reconciliation Viewer using the same labels as the transactions automatically generated by the system (AP Computer Check, Payroll Void, etc.).
AP Computer Check - a check processed through Eagle A/P
ATM Deposit - ATM deposit you manually enter in the Bank Reconciliation Viewer
AP Manual Check - a "Manual" check processed through Eagle A/P
AP Check - a check you never put through the Eagle A/P program
ATM Withdrawal - ATM withdrawal you manually enter in the Bank Reconciliation Viewer
Bank Fee - A bank fee that you manually enter in the Bank Reconciliation Viewer
Deposit - a deposit that you manually enter in the Bank Reconciliation Viewer
Interest Earned - interest earned that you manually enter in the Bank Reconciliation Viewer
Automatic Deposit - an automatic deposit you manually enter in the Bank Reconciliation Viewer
Automatic Withdrawal - an automatic withdrawal that you manually enter in the Bank Reconciliation Viewer
Payroll Computer Check - a check processed through Eagle Payroll
Payroll Manual Check - a "Manual" check processed through Eagle Payroll
Prepaid Check - a "Prepaid" check processed through Eagle A/P
AP Void - a check voided in Eagle A/P
Payroll Check - a check you never put through the Eagle Payroll program
Payroll Void - a check voided in Eagle Payroll
Register Adjustment - a register adjustment you manually enter in the Bank Reconciliation Viewer
Withdrawal - a withdrawal you manually enter in the Bank Reconciliation Viewer
User who ChangedThe user who changed the transaction. For transactions created manually, this field defaults to the signed-on user of the terminal that was used to make the change.
VarianceThe Variance helps you balance your bank statement by displaying the amount remaining to be reconciled. The Variance is calculated using the following equation: Last Stmt + Selected – New Stmt.
Note that the header area fields are disabled to keep the “Variance” amount correct. If the lookup is changed, if the selected records are de-selected or are reconciled, or if the grid is refreshed, the header fields are re-enabled.
Vendor For A/P checks, this is the vendor to whom the check was written.