Occasionally you may need to write a manual (hand-written) check. There are two methods of telling the system you havewritten a manual check, depending upon whether or not you have already entered the invoice into the system. If you have not entered the invoice into the system, you should create a Prepaid Transaction in the New A/P Transactions window. If you have already entered the invoice into the system and posted it (because at the time you entered it, you didn't know you were going to be writing a manual check), follow the procedure below to enter a manual payment.
Display the Selecting, Paying, and Adjusting Invoices window.
Display the transaction(s) you want to manually pay.
Click in the box to the left of the transaction(s) you want to manually pay, so that a checkmark displays in the box.
Click Manual.
In the Add Manual Payment dialog box, fill in the blank fields. Review the default entries in the other fields and make changes if needed.
Click Add. A dialog box displays the net amount of the check.
Click Add if the Net Amount is correct. Click Cancel if the Net amount is incorrect and you want to start over.
If you selected more than one transaction to manually pay (by placing a checkmark next to more than one transaction in step 3), repeat steps 5 through 7 for each additional transaction. The system automatically prompts you with a new dialog box for each transaction you selected.
Print an edit list by running the Accounts Payable Manual Payments Edit List (RAME).
Post the manual payment(s) by running the Post A/P Manual Payments report.
(Optional) Run the Print Manual and Prepaid Check Register (RAAC). This report will print all posted manual payments, plus all posted prepaid transactions (posted transactions entered in the New A/P Transactions window as Transaction Type "P").