Use the Vendor File Maintenance window to add and maintain information about the vendors you pay. If you use the Purchasing and Receiving application, you already have vendor files set up, but you will need to update those files with information specific to the Accounts Payable (A/P) application. If you are not using Purchasing and Receiving, you will need to enter complete information for each vendor so that you can post invoices and write checks.
Fill in the Vendor, Name, and Sort Name boxes. For field help definitions, click here.
Note: if you have already entered vendors during Inventory setup, the vendor you are trying to add may already exist. If so, you can simply display the existing vendor, fill in any additional information (i.e. on the Accounts Payable tab), and click Change.
Multistore: Check the Store field. From the list, you can select a specific store or all stores (ALL). Select All to add the vendor to all the stores set up on your system.
If you are using multiple A/P directories, you need to add a vendor record for all stores with their own directory. For example, if you have a separate directory for stores 1, 2, and 3, then you need to add a vendor record for all three stores (assuming they will all write checks to the vendor).
(Optional) Enter the Pay To Vendor.
Click Add.
Click the Main Tab. Fill in the Vendor Info boxes.
Click Change.
Click the Accounts Payable tab.
Fill in the Accounts Payable boxes, and click Change.
(Optional) Click the Notes tab. For the procedure steps for using notes, click here.
(Optional) If you want to add a "reminder" for a vendor, click here for the procedure.
(Optional) If you want to print a list of vendors, print the Print Vendor List Alphabetically report.