Deleting Automatic Distributions

Use the following procedure to delete distributions in the Vendor Auto Distribution Maintenance window. You can delete particular distributions or all distributions for a vendor. If you delete particular distributions, the system automatically prompts you to add new distributions to replace the ones you deleted, until the total of all distributions equals 100%.

1. Display the Vendor Maintenance window.

2. Click Go To, then click Vendor Distribution Maintenance.

3. In the Vendor box, enter the vendor for which you want to delete distributions.

4. Press ENTER. The existing distributions display.

5. Click the box to the left of the distribution(s) you want to delete, so that a checkmark displays in the box (Note: you can also use the down-arrow key and spacebar to place or remove checkmarks)

   or

   If you are deleting all distributions for this vendor, leave the checkboxes blank.

6. Click Delete. A dialog box displays to confirm your selection(s).

7. Click Yes. Continue with the next step only if the Add Distribution dialog box displays.

8. The Add Distribution dialog box displays if the remaining distribution percentages total less than 100%. If it displays, do the following:

   1. In the Account Number box, enter the account number you want to add to the vendor's automatic distribution.

   2. In the Distribution Amount box, enter the percentage of the expense that the account receives.

   3. Click OK.

   4. If the distribution percents still total less than 100%, the Add Distributions dialog box displays again. Repeat the above steps (1 through 3) until the distribution percents total 100%.