(Optional) Setting Up Automatic Distribution for Accounts Payable

If you always distribute expenses to the same general ledger account number(s) for a particular Accounts Payable vendor, you can set up automatic distribution to link the expense account(s) to the vendor. Then, when you enter an invoice for the vendor, the system will prompt you to either accept or change the distribution.

1. Display the Vendor File Maintenance window.

2. Click GoTo, then click Vendor Distribution Maintenance.

3. In the Vendor box, enter the vendor for whom you want to set up automatic distribution.

4. Click Add. The Add Distribution dialog box displays.

5. In the Account Number box, enter the first account number to which you’ll automatically distribute.

6. In the Distribution Amount box, enter the percent you want to distribute to the account number.

7. Click OK.

8. Repeat steps 5 through 7 to enter other accounts and their distribution percents until the Percent Remaining (at the top of the box) reaches zero.