Stopping the System from Creating a Voucher

Sometimes you may not want the system to create a voucher for the following reasons:

• The PO is C.O.D.

• The PO corrects an earlier mistake.

• You never want vouchers created for a particular vendor.

• You have already manually created and posted an AP voucher before receipt of the PO.      

Stopping Vouchers from Being Created by Vendor

1. Display the Vendor Maintenance window.

2. Display the vendor for whom you do NOT want the system to create vouchers.

3. In the Codes field, enter NOAP.

4. Click Change.  

When you finalize the receipts for that PO, the system will not create the purchasing information. When you run Purchasing Passoff to A/P the system will not create a voucher for the PO.

Stopping Vouchers from Being Created for a Particular PO

1. Display the Purchasing and Receiving windowFrom the Eagle Browser, click Purchasing & Receiving. The Purchasing & Receiving window displays. Alternately, you can type MPO in the Launch bar and press Enter.

2. In the Codes field, type NOAP.

3. Click Change.

4. Click Close.

When you finalize the receipts for that PO, the system will not create the purchasing information. When you run Purchasing Passoff to A/P the system will not create a voucher for the PO.

Stopping Vouchers from Being Created Because You Already Created a Voucher Manually

1. Display the New A/P Transactions window.

2. Display the manual voucher you want to modify.

3. Enter the PO number in the manual voucher’s "PO Number" field.

4.  Enter “PREPAID” in the first 7 characters of the Voucher Reference field.  

5. Click Change.

6. Click Close.

Once the PO has been received, when APP runs the system looks for any posted A/P transaction for the PO’s vendor. If one is found, and its PO Number matches the PO Number that was received, and the first 7 characters of the Voucher Reference are “PREPAID” then APP does not create an A/P voucher for that PO.