If you are new to Epicor Eagle™ Accounts Receivable for Windows, you need to load your present account balances into the system. This procedure explains how to enter an account's beginning balance for each aging bucket. One important rule to remember during this process is that any new transactions (those not included in the balances you are loading) must be posted through the POS program only. That way, you can keep new transactions separate from the old balances you will load in the procedure that follows. Do not post any payments in the Received on Account window until you have completed this procedure.
If any of your accounts require that individual documents be entered into A/R, use Open Item Maintenance to enter each individual invoice (and credits, if any) rather than using this procedure, which simply adds a total for each aging bucket.
Before you begin, obtain a list of each account's balance broken down by aging bucket, as in the following example.
Account #1000
Future— 1299.99
Current— 109.48
1-30— 26.50
31-60— 12.84
61-90— 114.39
Over 90— 85.05
In the Cust Number box, enter the customer number for which you are loading balances.
If you are loading balances for a job, enter the job account number in the Job Account box.
Multistore: In the Store box, enter the store for which you are loading balances.
Press ENTER. The account's terms display, along with suggested dates for the balances based on those terms.
In the Amount boxes, enter the present balance of each aging bucket (Future, Current, etc.) based on the figures you obtained from your old system.
(Optional) If you want to use different transaction dates and/or due dates, enter them in the Doc Date and Due Date boxes.
In the Reference boxes, enter a description you want to be printed on the customer's statement. For example, in the Reference box for the 1-30 row, enter "1-30 days."
Click Add.
Repeat steps 2-9 for all other A/R accounts.