Using Filespec

You can use Filespec to enter data automatically when you use programmable function keys in Network Access.

For example, to enter the text "No charge allowed" as the credit message on customers 100, 200, 500, and 700, first create a macro text file that lists each customer number on a separate line. Then program a macro key to display each customer and change the credit message. The following is the sample macro that displays in the Macro Definition box:

<Filespec><Display><Tab><Tab><Tab>No charge allowed<Change>

The <Filespec> command tells the computer to use the data in the macro text file. When the macro runs, a prompt displays for the name of the macro text file containing the data. The macro runs once for each line in the macro text file. You may have up to three macro text files per macro key.

To create macro text

  1. Click the Start button, and then point to Programs. Point to Accessories, and then click Notepad.

  2. Type the information you want to use as the macro text. Type one line of text for each time you want the macro to run.

  3. On the File menu, click Save. Type a file name you will remember. It is used in the next section.

To program a macro key

  1. On the Options menu, point to Keys, and then click Programmable Keys.

  2. In the Programmable Key list, click the key you want to program to run the macro.

  3. In the Description box, type a description of the macro you want to create.

  4. In the Macro Definition box, type the macro.

  5. In the Macro Definition box, position the insertion point where you would like the macro text entered.

  6. On the Insert menu, click Filespec.

  7. Click OK.

To run a macro

  1. In Network Access, press the keys you designated to run the macro. For example, press CTRL+F2.

  2. Select the file that contains the macro text you created above. If you use multiple files, select the file for each filespec.

  3. Click Open.