Combining Receiving Documents (RVC)

Combine Receiving Documents (RVC) allows you to combine multiple receipts of the same purchase order into one receiving document. Receipts of the same item for a store are combined if they have the same cost and have not previously had changes entered for quantity or cost; otherwise, the item is appended to the receiving document as a new line.

1. Display the Combine Receiving Documents (RVC) window.From the Eagle Browser, type RVC in the Launch bar and press Enter.
   
   Alternatively, you can click Purchasing and Receiving Menu, Purchasing Reports, Combine Receiving Documents (RRA)
   
   or in MRV, you can access the tool bar button "RVC."

2. From the page, review the default entries in the fields and make changes if needed. For a definition of each field on this page, click here.

3. From the page, do the following:

• Enter the PO # and Seq # to which the other receipts should append.

• In the Combine with Sequences section, enter a list of up to 20 sequences to be appended, or set the Combine All field to Yes to append all existing sequences to the "append-to" receiving document.   

Before a sequence can be appended to the append-to document, the system requires that the vendor match, the PO’s created-in-store match, it must have no sessions, it cannot have freight for another vendor on it, and it cannot have an assigned invoice number. Additionally, the PO type is taken into consideration for appending. Credit POs' sequence numbers are allowed to append to another credit PO sequence with listed criteria for appending,  but not to other PO types. Defective POs are allowed to append to another defective PO sequence, but not to other PO Types. Normal POs' types are allowed to append to all other types such as type G and type F, but are not allowed to append to a credit or defective PO type sequence.

4. Once the RVC has completed, immediately run the Receiving Documents Report RRV with option F on the target sequence.