(Advanced Receiving users only)
When you receive an invoice for a particular purchase order, you'll use the Modify Receiving Documents (MRV) window to enter the correct invoice total (if it is different from the displayed total). This generates a variance, indicating a discrepancy between the invoice total you just entered, and the actual total of the line items received on the PO. Then, you make the necessary adjustments on the MRV screen (such as changing the quantity or cost of items received, adding a freight amount, etc.), and as you do so, the variance will tend toward zero.
The MRV window is divided into two sections, representing the two parts of a Receiving Document: the header area and the detail area (or grid). In the header, you can change Invoice Total, Freight, and Other charges. In the grid, you can change item costs and quantities received. If you use Epicor's Accounts Payable application, you can also access the A/P Voucher Window from the MRV window, which enables you to change accounts payable information without having to go to the A/P application. However, while the A/P Voucher Window enables you to make changes to a voucher, you are not actually accessing the New A/P Transactions (ATMU) window itself. Instead, you are creating a "header record" that will automatically update ATMU when you run RRV option F, and then Accounts Payable Passoff (APP).
How long are receiving documents kept? If you use Epicor's Accounts Payable application, a receiving document is kept in Function MRV until both of the following are true: the document has been paid with a check that was processed through the Accounts Payable application, and the system date is at least 60 days past the date the document was created when you ran the Receiving Report (RRP) with Option F. If you do not use Epicor's Accounts Payable application, a receiving document is kept in MRV for 270 days beyond the date the document was created when you ran RRP Option F.
In the event that you received, or expect to receive, more than one invoice from your vendor(s) for a single purchase order, see the topics in the "Invoicing Sessions" book. However, because most vendors send a single invoice for a given purchase order, rather than multiple invoices, you will probably rarely use invoicing sessions.