You can run SHRINK with the following options.
Important: You should not use option F (to finalize deletions) until you've run an audit--or "what-if"--report. Then re-run the report with option F along with any other option you may want. The other options don't take effect until you combine them with option F.
For example, you might select option X on the "what-if" report. If you find items on the report that you don't want to delete, you can prevent those items from being deleted by changing inventory field values that cause item(s) to be ineligible for deletion (see the topic "Deleting Item Records by Range (SHRINK)" for more information). Then, you'd re-run the report with options X and F to finalize the deletions from your Inventory file.
D = Delete Discontinued Items Only. If you select this option, only the Discontinued field is considered when determining whether an item will be deleted. The discontinued field is master data and applies to all stores for an item. An item must be in the ’From’ and ’To’ selection criteria to be eligible for deletion. This option can only be combined with options ’F’ and ’T’.
F = Finalize Deletions. This option deletes selected items. You should always review an audit or "what-if" report before selecting this option.
Once you're satisfied with the "what-if" report, do one of the following:
If you selected any options on the audit report, select those options along with option F when you run the "final" report.
If you didn't select option D, M, or X on the audit report, select only option F when you run the "final" report. Items that meet either condition A or B (described below) will be deleted.
Condition A
Seas Sales Code = __ (blank)
Keep Stock Info? = Y
Qty On Hand = __ (blank)
Qty On Order = __ (blank)
Future Order = __ (blank)
To Date Sales = __ (blank)
Order Point = __ (blank)
Condition B
Items with a blank Seasonal Sales Code and Keep Stock: ’N’ are eligible for deletion and will appear on the report regardless of the values in the other fields.
O = Delete Items with Order Point equal to Zero as long as they otherwise meet Condition A or B. Can't be used with options D, M, or X. This option deletes items with Order Point equal to 0 (zero) as long as they otherwise meet Condition A or B above.
M = Only Delete Items with Special Record set to ’M. All other fields are ignored. The Special Record field is store specific and can be used to delete all items for a specific store. Use the Item Code Update Report (RICU) to change this field and then run SHRINK. This option can only be combined with options ’F’ and ’T’.
X = Delete Items without a Seasonal Sales Code. This option selects and deletes any item with a blank Seasonal Sales Code. All other fields are ignored. Use the Item Code Update Report (RICU) to change this field and then run SHRINK. This option can only be combined with options ’F’ and ’T’.