Receiving Report (RRP)

Use the Receiving Report (RRP) to:

• Print an edit list of the items you received in the Purchasing and Receiving window.

• Finalize your receipts, which in turn updates vendor purchase history in the Vendor Maintenance window, as well as updates Inventory information in the Inventory Maintenance window.  

Note for Advanced Special Order users: Special order receipt information in the POS Open Order Viewer is also updated when you finalize your receipts.

The report prints two lines of information for each item. The top line is the old information. The bottom line is the new information that represents what the values will be once you finalize the receipts (by choosing Update Option F).

If you are using Eagle N Series (Option 8888 = Y) and would like to use a custom form, please click HereSetup for enhanced forms for either RPO or RRP requires setting option 7761 “Enhanced Forms for Purchase Orders enabled” to Yes (pre-requisites are both MSY Option 915 “Allow laser forms” and Option 8888 “Eagle N Series on System”). The name of the custom enhanced form for a purchase order is entered in Option 7763 “Enhanced Form for Purchase Order documents” and for the receiver in Option 7765 “Enhanced Form for Receiver documents”.   

To print/email/fax a purchase order using your custom enhanced form, in RPO on the Print Setup Page set Laser PO to E “Enhanced Form”. To print a receiver using your custom enhance form, in RRP on the Print Setup Page set Laser Receiver to E “Enhanced Form”. for setup information and call Business Products at 1-800-837-4273 to have a custom form created. Also, please see the FAQCustom Forms FAQ

Do we support Print, Email, and Fax?  Answer:  Yes.  Faxing requires Enhanced Fax.

Do we support pre-printed forms?   Answer:  Yes.

Do we support printing to a dot-matrix printer?  Answer:  No.

Do we support a sort order other than ‘by line number’?  Answer:  No, not currently. 

Do we support printing barcodes for items?  Answer:  Yes we do support printing a barcode of the item’s Primary UPC. The UPC must be added into the custom form and will always print. The options in RPO (2) and RRP (U) to print the UPC are ignored.    

Do we support printing a ‘document’ barcode for OCR?  Answer:  No we do not currently support printing a barcode for recognition of the PO’s attributes in the Document Scanning OCR feature.  

Do we support printing a Logo?  Answer:  Yes using the same setup and print location as logos on the Laser PO and Laser Receiver. 
The image for purchase orders must be called Upper Logo – Laser PO.bmp with maximum size of 1.45 x .78.  The image for receivers must be called Upper Logo – Laser RRP.bmp.  Place the logo(s) in the appropriate folder. If you are running a Network Master/Client setup, place the logo(s) on the network master PC, in the C:\3net\Userdata\Logos folder. If you are running a Standalone setup, place the logo(s) in the C:\3apps\Userdata\Logos folder of the PC.

Do the ‘Print Options’ in RPO apply to the enhanced form PO?  Answer:  Some do.  The fields/columns which print on the enhanced form are dictated by the form design itself.  But if your form is designed with the appropriate field these RPO print options will apply giving the flexibility of using one form and controlling if these values print based on option’s selection:
· Option A (alternate part #) or I (item number) to indicate what you wanted printed in ITEM/SKU column
· Option M (Mfg #/Spcl), V (Vendor Stock Number) or 1 (Special Fee) to indicate what you want printed in the MFG#/SPCL column – option dependent field set up in the Form
· Option Q – Print the entire special instructions
· Option Z – Print Cost and Extension

Do the ‘Print Options’ in RRP apply to the enhanced form Receiver?  Answer:  Some do.  The fields/columns which print on the enhanced form are dictated by the form design itself.  But if your form is designed with the appropriate field these RRP options will apply giving the flexibility of using one form and controlling if these values print based on option’s selection:
· Option C - Suppress Printing of Cost

Does option 8885 “Laser PO and Receiver format for L (lumber) type skus” apply to enhanced forms?  Answer:  Not sure yet.

Do we support printing the Buyer’s Signature?  Answer:  Not currently.
  for this feature.

• If you want to suppress the printing of deleted/cancelled items on the RRP, set the option "Receiving report (RRP) prints cancelled/deleted items" (ID# 2830) in Options Configuration to No.

• If you want to receive kits and update the quantity on hand and average cost of the kit’s components, set option 2831 “Receiving report (RRP) receives kit components” to Yes. This feature works well for vendors from whom you order a single SKU/item to purchase an assortment (or "display") of different SKUs. See option 2831 for more information.

Printing the Receiving Report (RRP)

1. From the Purchasing and Receiving window, click Reports, and then click Receipt Posting (RRP). The Receiving Report window displays.

Note:  If you access this report from the Purchasing and Receiving window, and the PO is displayed in the window at the time, then the relevant information— such as vendor, po number etc.— is brought into the RRP report window automatically.

2. If you have set up a Default Report Profile for this report, you can simply click Run to use the defaults.  Or, you can retrieve a saved report, make any necessary changes, and click Run. Otherwise, continue with the next step.

3. From the Print Setup page, fill in the desired fields. For a definition of each field, click here.

You cannot print a  " Laser Receiver" if you are printing in Large Format.

4. Click . A list of options displays. Click in the box to the left of the options you want.  For a definition of each option, click here.

5. Click . A page of options and other fields displays.  

6. Click in the box to the left of the options you want. Do not use Update Options F, G, H, or I if you are merely printing an edit list. However, if you are finalizing receipts, you can use F, G, H, or I.

7. If you use Advanced Special Order, always use Update Option F to finalize receipts. Do not use the "Independent" options G, H, or I because these options will not update special orders properly.

8. Review the default entries in the other fields and make changes if needed. For a definition of each field, click here.

6. Click . A page of fields displays.  

   • If you want to limit what prints on the report, fill in the appropriate information in the blank fields. For example, if you only want to print a single PO, you need to enter a PO number in the PO Number boxes, as shown here.

Important:  If you are finalizing more than one PO with Option F (by leaving the From/To area blank or by indicating a range of POs), you must set the Allow Update of Multiple POs field to Y.

1. 4. Review the default entries in the other fields and make changes if needed.

For a definition of each field, click here.

7. (Optional) Click . A page of fields displays. Fill in the fields if you want to fax the report.

For a definition of each field, click here.

8. Click Run if you are running this report now, or click if you are adding this report to a queue. For more information about creating queues, click here.