Setup for Trade-In of Firearms

Setting up for "Quick Add of Non-Stock Items"

• Refer to online help topics “QuickAdd of Non-Stock Items Overview” and “Quick Add of Non-Stock Items: Options and Security Setup” to configure Eagle for this feature if you are not already using it.  Use of this feature requires option 1028 “Special Orders Allowed in RPOS” be set to A, “Advanced Order/Special Order”.

• Read about the capability controlled by Option 8716 “Prefix of template SKU used for trade-ins”. This option allows you to non-stock items in POS for items which are essentially being purchased from the customer as a trade-in. You will add this item to inventory (for inventory value and future resale) and post it as a credit to the transaction. A trade-in is typically taken in conjunction with the purchase of a newer model. 

• Refer to online help topic “QuickAdd of Non-Stock Items: template SKU Setup” to add your template SKU for firearm trade-ins. For this example, the template SKU will be TRADE-IN-GUN and TRA will be entered in option 8716.  

• When adding this template SKU used for firearm trade-ins set:

• Tally flag to S

• Firearm Type – select any non-blank value 

• Enter a user-code on the template sku which will identify the SKUs added using this template as firearm trade-ins.

• Decide if the SKU for the traded-in firearm will be automatically generated by the system or if the clerk will manually enter it using a convention. To automatically generate the sku, set option 8718 “Auto generate SKU when adding special order item to inventory from POS?” to Yes and enter the SKU prefix in option 8719 “Prefix to use in the system generated SKU”. Refer to option 8718 for details on the format of the SKU the system generates. For this example we use auto-generated asks which begin with TI. 

• Select C (Cost) in option 9859 “Required fields for POS Quick Add of Non-Stock Items” to ensure the clerk is required to enter the trade-in value in the Cost.

Setting up Trade-Ins to Update a Single Department (optional for Departmental Passofff to GL users)

To track the ‘purchase’ of all Trade-In SKUs in POS to one department, perform the following steps below. This department will be used to track the credit posted in POS for the trade-in value given to the customer. This department is used instead of the trade-in SKU’s normal department and is only used for the initial trade-in.  

1.  In Department Maintenance (MDE), create a department for Trade-Ins. When the credit for the trade-in value is given in POS the GL accounts for this department will be used for tracking the credit to cash/AR (reducing cash to reflect the trade-in value paid to the customer) and a debit to purchases (increasing the inventory purchases made).  Set this department’s “Non-Merchandise Department” to Yes so that the trade-in values does NOT affect Business Advisor’s Sales or COGS. 

2. Create G/L accounts for a Trade-In clearing account and Trade-In Purchases. Then enter these accounts in GLSET for the Trade-In department – entering the Trade-In clearing account for COGS, and the Trade-In Purchases account for Inventory.

3. In Options Configuration, enter the department you just added in MDE for trade-ins in option 1762 “Department used to track purchase of Trade-In”.

Setting up a Consumer Info Code to Collect the Required Customer Information