Run Accounts Receivable Statements

 

The following shows you how to prepare and print statements on a dot matrix or laser printer. It includes the steps for:ยท

  • Closing the AR accounts

  • Preparing accounts for the statement run

  • Calculating and posting finance charges

  • Printing the actual statements

This task is performed in the Eagle Browser.

 

1

Print the A/R Aging Report

Run an Aging Report (RAG) to close and ready the Accounts Receivable accounts.

  1. From the Eagle Browser, click Reports, click Accounts Receivable Reports, and then click A/R Aging Report (RAG).

  2. Click Options.

 

2

Specify report options

  1. From the Select Options list, select C - Include credit balance accounts.

  2. From Update Options, select:

  3. C - Close (Prepare for stmts)

  4. F - Finalize

  5. X - Calculate finance charges

  1. From the Print Options list, select A - Print alphabetically by sort name.

  2. Click From/To.

 

3

Specify the From/To

  1. Enter a closing statement date in the MMDDYY format. Do not use slashes (/) in the date box.

  2. To run the aging report, click Run.

  3. When the Report has been sent to printer message displays, click Yes to exit.

 

4

Run a Daily Journal Report

Run the RDJ report to post the finance charges.

  1. From the Eagle Browser, click Reports, click Accounts Receivable Report, and then click Daily Journal Report (RDJ).

  2. In the Print Prepage? box, select Y

  3. Click Options.

 

5

Specify the options

  1. From the Options list, select S.

  2. To run the Daily Journal Report and view the finance charges, click Run.

 

6

Delete undesired finance charges

  1. From the Eagle Browser, click Accounts Receivable Menu and then click Customer Maintenance.

  2. Click Go To.

  3. Click Open Item Maintenance (MOI).

  4. In the Document # box, type the document # from RDJ that you want to delete and click Display.

  5. Click Delete.

  6. When the Are you sure you want to delete this Document? box displays, click Yes.

 

7

Finalize the finance charges

  1. From the Eagle Browser, click Reports, click Accounts Receivable Reports, and then click Daily Journal Report (RDJ).

  2. In the Print Prepage? box, select Y.

  3. Click Options.

 

8

Specify the options

  1. Select the following Options:

  2. S - Finance Charges Only

  3. F - Finalize Transactions

  1. To run the report and post the finance charges, click Run.

 

9

Preparing the printer for statements

  1. From the Eagle Browser, click Network Access.

  2. At the Function prompt, type MPS and press Enter.

  3. At Forms Used In Printer, type STMT and press Change.

  4. Change the font pitch on the front of the printer from 17 cpi to 10 cpi.

 

10

Print the statements

  1. From the Eagle Browser, click Reports Menu, click Accounts Receivable Reports, and then click A/R Statements (RSM).

  2. On the Print Setup page, select the number of test statements that you want to run for form alignment.

  3. If you are printing statements on a laser printer, then in the Laser Statements? box, select Y.

  4. Click Options.

 

11

Specify the Options

  1. On the Options page, in the Start Date box, type the date to start the statement cycle in the MMDDYY format, and press Tab.

  2. In the Closing Date box, type the date to end the statement cycle in MMDDYY format, and press Tab.

  3. Type a statement message.

  4. In the Options area select:

  5. C - Include Credit Balance Accounts

  6. D - Suppress Deleted Transactions.

  1. Click From/To.

 

12

Specify the from/to options

  1. On the From/To page, in the Print Sequence box, select S to Print Alphabetically by Sort Name.

  2. Click Run to begin printing the statements.

  3. A window displays with the message, Report has been sent to the printer. Click Yes to exit.

 

13

Reset the printer for regular reports

If you printed statements on a dot matrix printer, complete the steps in this section.

  1. From the Eagle Browser, click Network Access.

  2. At the Function prompt, type MPS and press Enter.

  3. At Forms Used In Printer, space out STMT and press Change.

  4. To exit Network Access, click the small X in the upper right hand corner.

  5. Change the font pitch on the front of the printer from 10 cpi to 17 cpi.