Ace Electronic File Maintenance

Ace Electronic File Maintenance (EFM)
Ace Electronic File Maintenance (EFM) allows you to electronically receive and add new Ace items to your Inventory File, update items currently in your Inventory File, receive price changes, promotions, and catalog updates. The catalog update can take many hours to process and can be run when the store is open or closed. If you run the update when the store is closed, be sure that it has time to complete before backup and shutdown are scheduled to run. This job aid assumes that you have completed all the setup steps required to receive EFM. For more information about EFM setup and detailed instructions for running EFM, refer to online help. From the Contents tab, open the Vendor-Specific Procedures book, open the Ace book, then open the Telecommunications book
1	Receive EFM data From the Eagle Browser, enter EFM in the Launch bar and press <Enter>. On the Transmission page, accept the default of ACEEFM, or enter your control stream name for EFM. If you have an ACENET+ system, enter ACEEFMA Multistore: If you receive hotsheets in multiple transmissions, enter the control stream for your store. For example, you are Store 2 and are receiving EFM data for Store 2. Type ACEEFM2. For ACENET+ systems, type ACEEFMA2. Click the following (in the left pane of the window) and then fill in the fields that display: Print Setup Options User Codes User Codes 2 Existing Items New Items Incl/Excl Dept Price Change Promo Pricing Reverse PO Refer to online help for definitions of the fields on these screens. Multistore: Note the following with regard to the Store field on the Price Change screen: If you price your Ace merchandise the same across all stores, blank out the Store field so

Ace Electronic File Maintenance (EFM)

Ace Electronic File Maintenance (EFM) allows you to electronically receive and add new Ace items to your Inventory File, update items currently in your Inventory File, receive price changes, promotions, and catalog updates.

The catalog update can take many hours to process and can be run when the store is open or closed. If you run the update when the store is closed, be sure that it has time to complete before backup and shutdown are scheduled to run.

This job aid assumes that you have completed all the setup steps required to receive EFM. For more information about EFM setup and detailed instructions for running EFM, refer to online help. From the Contents tab, open the Vendor-Specific Procedures book, open the Ace book, then open the Telecommunications book

Receive EFM data

From the Eagle Browser, enter EFM in the Launch bar and press <Enter>.
On the Transmission page, accept the default of ACEEFM, or enter your control stream name for EFM.

If you have an ACENET+ system, enter ACEEFMA

Multistore: If you receive hotsheets in multiple transmissions, enter the control stream for your store. For example, you are Store 2 and are receiving EFM data for Store 2. Type ACEEFM2. For ACENET+ systems, type ACEEFMA2.

Click the following (in the left pane of the window) and then fill in the fields that display:
Print Setup
Options
User Codes
User Codes 2
Existing Items
New Items
Incl/Excl Dept
Price Change
Promo Pricing
Reverse PO

Refer to online help for definitions of the fields on these screens.

Multistore: Note the following with regard to the Store field on the Price Change screen: If you price your Ace merchandise the same across all stores, blank out the Store field so

	that a price change record will be added for every store where the item exists in inventory. (Note: if "Keep Prices The Same In All Stores" is Y in Options Configuration, you MUST blank out the Store field.) If you don't keep prices the same across stores (the "Keep Prices The Same In All Stores" option is N), a price change record will be added for the store you enter in this field. Be sure to run EFM for each applicable store. Click Run.
2	Check transmission status In a few minutes, the call to Ace is complete. From the Eagle Browser, type ASYMSG in the Launch bar, and press <Enter> to display the Async Transmission Log. You may need to press <Next Item> to view the correct section of the log. Review the log to verify a successful transmission. Press <End> to exit the screen.	ACEEFM : 08/11/03 11:35:19 : STARTING BTC JOB ACEEFM : 08/11/03 11:35:19 : LOCKING COMMUNICATIONS PORT ACEEFM : 08/11/03 11:35:24 : BUILDING COMMUNICATIONS ACEEFM : 08/11/03 11:35:24 : RUNNING COMMUNICATIONS SCRIPT ACEEFM : 11 Aug 2003 11:35:24 : 01 OPENING COMMUNICATIONS ACEEFM : 11 Aug 2003 11:35:24 : 02 DIALING 18004172601 ACEEFM : 11 Aug 2003 11:35:56 : 03 WAITING FOR INPUT ACEEFM : 11 Aug 2003 11:36:00 : 04 SENDING OUTPUT ACEEFM : 11 Aug 2003 11:36:23 : 15 RECEIVING HOTSHEETS ACEEFM : 11 Aug 2003 11:36:54 : 16 HANGING UP ACEEFM : 08/11/03 11:37:02 : EVALUATING SCRIPT RESULTS ACEEFM : 08/11/03 11:37:02 : BTC JOB SUCCEEDED Filename Translation: file0001.mbx=>file0811.hst file0002.mbx=>file0811.hsd ACE2000 : 08/11/03 11:37:02 : BEGIN ASYNC FILE TRANSLATION ACE2000 : 08/11/03 11:37:02 : file0811.hst AIEHFILE0001216ELECTRONIC HOTSHEETS 0308082248 ACKNOWLEDGEMENT INDICATED 1356 HOTSHEETS, ACTUAL # RECEIVED IS 210 BTCTRAN : 08/11/03 11:37:02 : END ACE ASYNC PROCESSING BTCTRAN : 08/11/03 11:37:02 : TRANSMISSION SUCCESSFUL
3	Finalize price changes Review and finalize price changes received with an EFM transmission like you would any other price changes. From the Item Price Changes (IPC) window, review (change or delete) the changes. At this point, before you finalize price changes, print your bin labels, as you normally would. When you are ready to finalize the price changes, run the Price Change Report (RPC) with Option F to finalize and move the price changes to your Inventory file.
4	Finalize file maintenance changes File maintenance records received with an EFM transmission are available for review (change or delete) in the Flexible Inventory Load (FIL) window. Use the Flex Name ACEEFM to review changes to items that already exist in your Inventory file. Use the Flex Name ACENEW to review the new items not yet in your Inventory file. As you review items, you can make changes to the fields that display in ACEEFM or ACENEW. Locate the item in the grid, click the field you want to change, type the new information, and click <Change>. Use the Flexible Inventory Loading Report (RFL) to print an edit list of the items in ACENEW or ACEEFM. When you are ready to finalize the changes, run the RFL report with Options FXY to finalize and move the updates to your Inventory file.

Finalize promotions

Review and finalize promotion items received with an EFM transmission like you would any other promo items. From the Modify Item Promotion (MIP) window, review (change or delete) the promo items.

When you are ready to finalize the promotion, run the Update Promotion Price Report (RUP) with Option F to place the items on promotion.

Finalize UPCs

Review and finalize UPC changes received with EFM with the Alternate Part Number Report (RAP). To review the UPC changes, run RAP with Report Type R. To finalize the changes, run RAP with Report Type R and Options FK.