This field is on the Payment tab of the Customer Maintenance window.
This is the maximum dollar amount this customer can charge to his or her account. If the customer exceeds this amount, a message warns the clerk at point-of-sale.
For example: This field is 1000 for account #2100. Over a period of time, the customer's balance increases to $1005. When you charge to account #2100 in point-of-sale, a warning explains that the account has exceeded its credit limit.
If this a main account, and you use a global credit limit (the Global Credit Check field is set to Y on the Credit tab of Customer Maintenance), the credit limit is the global credit limit.
If this is a job account, and you use a global credit limit, the system may not allow charges to this account because there may not be any global credit available.
When using a global credit limit, the system calculates the global credit available as the global credit limit (which is entered in the main account’s Credit Limit field), less the total running balances of the main account and all jobs.
Each job account must also have its own credit limit to be able to charge to that job. Hint: If you want a job’s credit limit to be governed solely by the amount of the global credit available, set the job’s credit limit to an amount higher than the global credit limit.
If the clerk is charging a transaction to:
the main account, the global credit available must be greater than the amount of the purchase. Thus, the global credit limit less the sum of all running balances must be greater than the amount of the purchase. If it is not, a message warns the clerk at POS.
a job account, the system first checks that the job’s credit available (its credit limit less its running balance) is greater than the amount of the purchase. If it is, then the system checks to see if the global credit available is greater than the amount of the purchase. If the job account has enough credit available but the global credit available is less than the amount of the purchase, a message warns the clerk at POS.
For example: You have a main account and job accounts set up as follows:
The global credit limit for the main account is $10,000 and its running balance is $1000.
The credit limit is $4000 for job account #1 and the running balance is $3500
The credit limit is $6000 for job account #2 and the running balance is $5000.
The customer wants to charge $750 on job account #2. A message warns the clerk that the credit limit is exceeded, even though job account #2 has available credit of $1000, because the global credit limit only has available credit of $500.00 (10,000 – 1000 – 3500 – 5000).