Changing Temporary Vouchers to Regular Vouchers

Introduction

Changing Temporary Vouchers to Regular Vouchers

Introduction

Temporary vouchers are created when you:

• select Transaction Type "T" in the New A/P Transactions window when creating a new transaction

or

• use APP (Accounts Payable Passoff) to create transactions and you have it set up to pass off temporary vouchers

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Changing Temporary Vouchers to Regular Vouchers

You must change a temporary voucher to a regular voucher before you can post it. Use the following procedure to change a temporary voucher to a regular voucher.

1. Display the New A/P Transactions window.

2. Display the temporary transaction.

3. In the Trx Type field, select R.

4. If you have the option "Require Vendor Reference # on Temp Voucher" set to Yes, you will be prompted to enter a vendor reference number.

5. Click Change.

6. If you want to change distributions, click on the Distribution tab.

   •  If you want to delete a distribution, click the box to the left of it, click Delete, then click Yes.

   • If you want to change a distribution amount, click on it (so the amount is highlighted in blue), enter the new amount, and press ENTER. Change any other distribution amounts as desired. Click Change.

   • If you want to add a distribution amount, click Add, fill in the Add Distribution dialog box with the new distribution information, and click OK.

Important: Be sure that the Amount Remaining to Distribute at the bottom of the screen is .00 (zero) when you are finished changing distributions.

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