(Advanced Receiving users only)
If you use the accounts payable application, you can access the A/P Voucher window from the Modify Receiving Documents (MRV) window, which allows you to enter any of the data you would normally enter in the New A/P Transactions (ATMU) window. The A/P Voucher window saves you time because it can eliminate the need to adjust vouchers in the New A/P Transactions (ATMU) window.
If you set option 8412 to Yes when you set up Advanced Receiving, then you MUST always use the AP Vouch window to update Advanced Receiving documents before you can finalize a receiving document with RRV option F.
Make your changes to the MRV header and grid areas, as explained in the Modifying Receiving Documents topic.
Click AP Vouch on the toolbar (or press Control-I). The Advanced Receiving A/P Voucher window displays.
Make any needed changes to the fields and click Change. For a definition of each field, refer to the field help for the New A/P Transaction window.
You can set the Transaction Type to R for regular voucher, or T for temporary voucher. Typically, you'd set it to Regular voucher, assuming the accounts payable clerk will likely not have to make any further changes to the voucher in the New A/P Transactions (ATMU) window, and can simply post it with the Post A/P Transactions (RATJ) report.
Note the following regarding the A/P Voucher window:
You cannot change the voucher date
The Terms Code field is a dropdown which makes it much easier if the Terms Code needs to be changed for the receipt.
The Freight field is display only and will indicate the freight amount from the MRV window.
The Misc. Charges field is display only and will indicate the sum of Other and Variance from the MRV window.
There is no "Invoice Amount" field in the window because it is assumed to be equal to the $ Recv’d field from the MRV screen, which in turn is equal to the sum of all line items in the detail of that particular receiving document.
Just like in the New A/P Transactions (ATMU) window, any dependent fields in the A/P Voucher window automatically recalculate. For example, if you change the Invoice Date field, the dependent fields Due Date and Discount Date automatically recalculate based on the terms code associated with the vendor.