Changing Temporary Vouchers to Regular Vouchers

Introduction

Changing Temporary Vouchers to Regular Vouchers

Introduction

Temporary vouchers are created when you:

• select Transaction Type "T" in the New A/P Transactions window when creating a new transaction

or

• use APP (Accounts Payable Passoff) to create transactions and you have it set up to pass off temporary vouchers

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Changing Temporary Vouchers to Regular Vouchers

You must change a temporary voucher to a regular voucher before you can post it. Use the following procedure to change a temporary voucher to a regular voucher.

1. Display the New A/P Transactions window.

2. Display the temporary transaction.

3. In the Trx Type field, select R.

4. If you have the option "Require Vendor Reference # on Temp Voucher" set to Yes, you will be prompted to enter a vendor reference number.

5. Click Change.

6. If you want to change distributions, click on the Distribution tab.

   •  If you want to delete a distribution, click the box to the left of it, click Delete, then click Yes.

   • If you want to change a distribution amount, click on it (so the amount is highlighted in blue), enter the new amount, and press ENTER. Change any other distribution amounts as desired. Click Change.

   • If you want to add a distribution amount, click Add, fill in the Add Distribution dialog box with the new distribution information, and click OK.

Be sure that the Amount Remaining to Distribute at the bottom of the screen is .00 (zero) when you are finished changing distributions.

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