(Optional) Reconciling Checks

If you entered Y in the Reconcile Checks field in Accounts Payable Options (in the Options Configuration window), you must reconcile cashed checks. Click one of the following to take you to the procedure steps:

Reconciling Computer-Generated Checks

Reconciling Manual Checks

Reconciling Computer-Generated Checks

When you receive your bank statement, do the following:

1. Organize the checks received from the bank by check number.

2. Display the Check Reconciliation window.

3. Click on the appropriate check in the grid. Use the button to scroll through the list if necessary.

4. Click in the Reconciled? column. Today's date displays in the Date Reconciled column.

5. Repeat steps 2 through 4 until all the checks you are reconciling have today's date in the Date Reconciled column.

6. Click Change.

7. To un-reconcile a check you just reconciled (if, for example, you reconciled it in error)

   • Click in the Reconciled? column of the check you want to un-reconcile.

   • Click Yes in the dialog box that displays.

   • Click Change.

8. Print the A/P Check Reconciliation Report (RAPU) and edit your work. Make sure you leave the "Purge Reconciled Checks?" field set to N.

9. Use the procedure above (in steps 2-7) to correct any errors.

10. Print the A/P Check Reconciliation Report (RAPU) again, but this time enter a Y in the "Purge Reconciled Checks?" field to purge the file.

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Reconciling Manual Checks

When you receive your bank statement, do the following:

1. Organize the checks received from the bank by check number.

2. Display the Check Reconciliation window.

3. Click Misc. A dialog box displays.

4. Click Manual Check Reconciliation. The Manual Check Reconciliation dialog box displays.

5. In the Check Number box, enter the check number of the first manual check you want to reconcile.

6. In the Reconcile Date box, enter a reconciliation date, or leave the default of today's date.

7. In the Bank Code box, enter the correct bank code if it is different from the bank code displayed.

8. Repeat steps 5 through 7 until you have entered all the manual checks you are reconciling.

9. Click Cancel to close the Manual Check Reconciliation dialog box.

10. To un-reconcile a manual check you just reconciled (if, for example, you reconciled it in error),

    • Click Misc.

    • Click Manual Check Un-Reconciliation.

    • Enter the check number to un-reconcile.

    • Enter the correct bank code if it is different from the bank code displayed, and click OK.

    • Click Cancel to close the dialog box.

11. Print the A/P Check Reconciliation Report (RAPU) and edit your work. Make sure you leave the "Purge Reconciled Checks?" field set to N.

12. Use the procedure above (in steps 2-10) to correct any errors.

13. Print the A/P Check Reconciliation Report (RAPU) again, but this time enter a Y in the "Purge Reconciled Checks?" field to purge the file.

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