Modifying Automatic Distributions

Use the following procedure to change the distribution percentages for accounts in the Vendor Distribution Maintenance window. If you change the percentages and as a result their combined total is less than 100%, the system automatically prompts you to add new distributions.

1. Display the Vendor Maintenance window.

2. Click Go To, then click Vendor Distribution Maintenance.

3. In the Vendor box, enter the vendor for which you want to change the automatic distribution.

4. Press ENTER. The existing distributions display.

5. Click in the Distribution Amount column of the distribution you want to change.

6. Enter the new percentage.

   Note: In order to remove a distribution, you can not change its percentage to zero. For the correct procedure, see Deleting Automatic Distributions.

7. Press ENTER. A checkmark displays in the box to the left of the distribution you just changed.

8. Repeat steps 5 through 7 for each distribution you want to change.

9. Click Change. Continue with the next step only if the Add Distribution dialog box displays.

10. The Add Distribution dialog box displays if the distribution percentages total less than 100%. If it displays, do the following:

    1. In the Account Number box, enter the account number you want to add to the vendor's auto-distribution.

    2. In the Distribution Amount box, enter the percentage of the expense that the account receives.

    3. Click OK.

    4. If the distribution percents still total less than 100%, the Add Distributions dialog box displays again. Repeat the above steps (1 through 3) until the distribution percents total 100%.