Use the Recurring A/P Transactions window to enter invoices for which you pay the same amount on a regular basis (such as rent, loan payments, etc). Once you set up recurring vouchers, you need only post the transactions 30 days before they are due. Recurring vouchers will save you time because you won't have to enter the same information into the ATMU window every time a bill is due.
In the Vendor box, enter the vendor you want to pay.
In the Type of Recurrence box, enter one of the following codes:
|
Code |
Definition |
|
M |
Monthly--When payment is due on a specific day of the month, regardless of how many months are between payments. For example, payment is due the 5th of every other month. |
|
N |
Number of Days Between Payments--When payment is due every specific number of days. For example, payment is due every 30 days. |
In the Recurring ID box, enter a meaningful identification for this invoice (up to four digits).
In the box to the right of Recurring ID, enter a description of the recurring invoice (for example, Rent for Warehouse).
In the Interval box, enter the length of time between payments, as follows:
If the Recurrence is M, enter the number of months between each payment. For example, if payment is due every month, enter 1. If payment is due every other month, enter 2.
If the Recurrence is N, enter the number of days between each payment. For example, if payment is due every week, enter 7. If payment is due every other week, enter 14.
Leave the Amount box blank.
In the Starting Date and Ending Date boxes, enter the first date the payment is due, and the last date the payment is due, respectively.
Leave the Last Voucher Date box empty. The system updates this field as you create new recurring vouchers.
In the A/P Account box, accept the default Accounts Payable account number that displays. If you use multiple A/P account numbers, you can enter a different A/P account number.
(Optional) In the Remit to Vendor box, enter a remit-to vendor if you need to remit payment to a different vendor.
Click Add. The Add Distribution dialog box displays.
In the Account Number box, enter an expense account to which you want to distribute the expense.
In the Distribution Amount box, enter the amount you want to distribute to the account you just entered.
Click OK.
Repeat steps 12 through 15 until you have entered the total amount of the recurring transaction. Notice that the Amount box (which you left blank in step 7) now displays the total of the distributions you entered.
(Optional) If you want to print a list of recurring vouchers, print the Print Recurring Vouchers List report.
Remember that you must post recurring transactions every month by running the Post Recurring Transactions Report. Epicor suggests you post them on the last day of every month. When the system prompts you with the message "post vouchers due through", make sure you enter the last day of the next month. Do not enter a date farther in the future than one month.
Posting recurring AP vouchers requires exclusive use of the AP transactions file. All users must exit New AP Transactions before doing this step.