Passing Off Transactions to G/ L

This procedure is optional when completing Purchasing Passoff to A/P.

Passing Off Transactions to General Ledger

1. Display the Automatic Passoff to General Ledger Report (GLP) windowFrom the Eagle Browser, click General Ledger Menu. In the General Ledger Menu, under the heading Miscellaneous, click Automatic Passoff to General Ledger (GLP).The Automatic Passoff to General Ledger Report window displays. Alternately, you can type GLP in the Launch bar and press Enter.

2. Click Options. The Options page displays.

3. In the Report Options field, select options specifying how you would like the report to print.

4. In the Distribution Source field, select AP. This selection indicates that the distributions are coming from your Accounts Payable files. If you are passing off accounts payable distributions, then the distribution source must be AP.

5. In the Period Cutoff Date field, select the latest valid distribution date (the date of the last voucher to be passed off). This field defaults to today’s date.

6. In the Purge Distribution field, select Y or N. It is your choice to purge distributions but when you do, the system delete the distributions from the accounts payable files.

7. In the Summary or Detail field, select D or S depending on the level of detail you want. If you select D, the system passes off each entry, regardless of the date of the account. If you select S, the system passes off one entry for each account and date.

8. Click Print Setup and make changes to printing options, if needed.

9. Click Run. You now have an audit trail of the transactions you passed off to General Ledger. The system will create the following General Ledger entries in General Journal Transactions (GGMU):

10. For Purchasing Passoff to A/P Method 1 (Non-Accrual for Regular Vouchers): debits Purchases and credits Accounts Payable.

11. For Purchasing Passoff to A/P Method 2 (Non-Accrual for Temporary Vouchers): debits Purchases and credits Accounts Payable.

12. For Purchasing Passoff to A/P Method 3 (Accrual of Vouchers): credits Accrued Purchases and credits Accrued Accounts Payable.

For more information on specific Purchasing Passoff to A/P Methods, click the links above.