Click one of the following :
Setting up Automatic Distribution
Modifying or Deleting a Distribution
Automatic distribution is helpful for businesses with multiple subaccount numbers. For example, you may want to split insurance expense and its cash offset to each subaccount number, as shown below:
|
Distrib. Code |
Account Number |
Description |
Dist. % |
|
1 |
5010-000 |
Insurance Expense (Main Account) |
0% |
|
1 |
5010-100 |
Insurance Expense (Store 1) |
30% |
|
1 |
5010-200 |
Insurance Expense (Store 2) |
30% |
|
1 |
5010-300 |
Insurance Expense (Store 3) |
40% |
|
2 |
1000-000 |
Checking Acct. (Main Account) |
0% |
|
2 |
1000-100 |
Checking Account (Store 1) |
30% |
|
2 |
1000-200 |
Checking Account (Store 2) |
30% |
|
2 |
1000-300 |
Checking Account (Store 3) |
40% |
You then link the distribution codes you set up (in this case, codes 1 and 2) by entering them in the Chart of Accounts Maintenance window. The system will distribute based on the percentages for subaccounts 100, 200, and 300.
Note: you can accept or change automatic distributions when entering transactions in the General Journal Transactions window or the Recurring Journal Entries window.
Click Go To, then click Distribution Code Maintenance.
For field help definitions, click here.
In the Distribution Code box, enter a code (up to 5 digits) to identify the distribution.
Click Add. The Add Distribution dialog box displays.
In the Account Number box, enter the first account number to which you’ll automatically distribute.
In the Distribution Amount box, enter the percent you want to distribute to the account number.
Repeat steps 5 and 6 to enter other accounts and their distribution percents until the Percent Remaining (at the top of the box) reaches zero.
Click OK.
Print an edit list of distribution codes by running the Print Distribution Codes report.
If you need to modify or delete a distribution amount, do the following:
In the Distribution Code field, select the distribution code you need to modify or delete.
If you're modifying a distribution, double click in the Distribution Percent field of the distribution(s) you need to modify, type the new percent(s), and click Change. Note: distributions must always equal 100%.
If you're deleting a distribution, click in the box to the left of the distribution, click Delete, and click Yes to confirm the deletion. Note: distributions must always equal 100%, so you will be required to add a distribution to make up for the one you deleted.
(Optional) Print a new list of distribution codes by running the Print Distribution Codes report.
In the Distribution Code field, select the distribution code you need to delete.
Click Display.
Click Delete. Click Yes to confirm the deletion.
(Optional) Print a new list of distribution codes by running the Print Distribution Codes report.