(Optional) Setting up Recurring Transactions

You can set up two types of recurring G/L transactions:

• Permanent— an entry to an account for the same amount every period

• Variable— an entry to an account for a different amount every period

Setting up recurring transactions is optional; however, they will save you time, because you won't have to enter the same transactions every month.

Setting up a Recurring Transaction

1. Display the Recurring Journal Entries (GSJU) window.

2. Click Add. The Add window displays.

3. In the Transaction Type field, select Permanent or Variable.

4. In the Account Number box, enter the account number for which you want to create a recurring transaction.

5. In the Debit Amount or Credit Amount box, enter the amount of the transaction (if the transaction is a credit, do not enter a negative (-) in front of the amount).

6. In the Source box, do one of the following:

   • Enter a description of the transaction. For example, if you are entering sales, enter Sales. The information entered in this field prints on Report RGRF.

   • Enter the word "Accrue" if you want the system to automatically enter a reversing entry when you post this transaction (the system uses the starting date of the next period as the transaction date of the reversing entry).

7. In the Reference box, enter meaningful information about this transaction so that you can quickly see the purpose of the transaction.

8. In the Reverse Next Period box, enter a Y if you entered Accrue in the Source box. Otherwise, accept the default of N.

   Note: If you enter Y in this field, the fields Auto Distribute and Counter Balance must be N.

9. In the Auto Distribute box, enter a Y if you set up automatic distributions for this account in the Chart of Accounts window. Otherwise, accept the default of N.

   Note: If you enter Y in this field, the fields Reverse Next Period and Counter Balance must be N.

10. In the Counter Balance box, enter a Y if you set up a counter balance account in the Chart of Accounts window. Otherwise, accept the default of N.

Note: if you enter Y in this field, the fields Reverse Next period and Auto Distribute must be N.

11. Click Add.

12. Click Close to close the Add window.

13. Click Close to close the Recurring Journal Entries main window.

14. At the end of each period, you must post recurring journal entries.