Setting Up Foreign Currency Exchange

If you accept a foreign currency at POS, set up the following options. In these options, you will define the exchange rate, the name of the foreign currency, and the name of the local currency. Optionally, you can set up the system to automatically display the foreign currency window at the end of every transaction, and/or display the Total Due and Change Due in both the local and foreign currencies.

1. Display the Options Configuration Window.

2. Click ID. In the dialog that displays, in the Option ID field, type the option number (see the list below) and click OK. Click in the Current Value column, and select the desired setting. Repeat this process for each option in the list below.

ID# 1150 -   Exchange RateUse this field to enter an exchange rate to be used at POS. Enter a rate of up to 9.9999. To calculate the exchange rate after totaling a transaction, you'll click Menu, then click Exchange Foreign Currency after totaling a transaction. A window then displays in which you can either accept the default (the exact amount of the purchase), or enter the amount of the foreign currency tendered. Then the totals screen returns to view, where you can complete the transaction.

ID# 8823 - Custom field label for foreign currency Enter the field label you want to see in the Currency Exchange window to replace the word "Foreign" in the Foreign Currency label.  You can enter a maximum of 5 characters. For example, if the foreign currency is Canadian you could enter in CAD to have it say "CAD Currency" or CAN$ to have it say "CAN$ Currency".
If you leave this option blank, the label will simply read "Foreign Currency".  

What you enter in this option is also used in the Total Due and Change Due windows if option 8826 "Display Total Due and Change Due in both currencies?" is set to Yes.

The "Kept By" method for this option defaults to System, but you can change it to Store if desired.

ID# 8824 - Custom field label for local currencyIf you want to replace the word "US" in the US Currency label in the Currency Exchange window , enter the label you wish to use, to a maximum of 5 characters. For example, if the local currency is Canadian you could enter in CAD to have it say "CAD Currency".  Or if the local currency is US you could enter US$ in this option to have it say "US$ Currency." If you leave this option blank, the label will simply be "US Currency."   
What you enter in this option is also used in the Total Due and Change Due windows if option 8826 "Display Total Due and Change Due in both currencies?" is set to Yes.

The "Kept By" method for this option defaults to System, but you can change it to Store if desired. 

ID# 8825 - Automatically display "Currency Exchange" window?Set this option to Yes to have the Currency Exchange window automatically display after the Total button is pressed on a transaction in POS. Otherwise set this option to No.  

The Currency Exchange window can also be brought up manually by selecting "Exchange foreign currency" on the Totals Menu.

This option is Kept By Store, but can be changed to any other Kept By method (System, Terminal, or User)

ID# 8826 - Display Total Due and Change Due in both currencies?Set this option to Yes to have the Total Due and Change Due windows in POS display the amount in both the local and foreign currencies. Set this option to No to see the Total Due and Change Due in the local currency only.

The default Kept By method for this option is system, but can be changed to Store.

ID# 8827 - Print transaction totals on receipts in both currencies?

3. Click Change on the toolbar to save your selections.

4. Click here to go to the topic on accepting foreign currency in POS.