Looking up Unposted A/P Transactions

Use the following procedure to look up an unposted Accounts Payable transaction.

For information about the difference between a posted and an unposted transaction, click here.

1. Display the New A/P Transactions window.

2. If you know the voucher number, enter it in the Current Voucher box and press ENTER.

3. If you know the P.O. number, click the arrow in the PO Number field, and select the P.O. from the drop-down list.

4. If you know the vendor code, type the code in the Vendor box and press ENTER. Then do one of the following:

   • Click the arrow to the right of the Current Voucher box to display a list of vouchers (transactions) for that vendor. Click a voucher from the list to select it and close the list.

     Type your drop-down text here.

   • Click the arrow to the right of the PO Number box to display a list of PO numbers for that vendor. Click a PO number from the list to select it and close the list.

   • Click the arrow to the right of the Vendor Reference Number box to display a list of invoice numbers for that vendor. Click an invoice number from the list to select it and close the list.

5. Click Viewer to display unposted transactions in a grid. Once you've located the voucher you want, click on it, and then click Select.

Note:  You can filter, search, or sort the items in the grid to help you locate a transaction. Click here for more information.

6. To scroll through all unposted transactions, repeatedly click Next until you find the transaction you want.