Use the following procedure to display posted transaction information for an account in General Ledger.
Note that posted transactions cannot be changed (while unposted transactions can be changed). The only way to correct transactions posted in error is to make correcting journal entries.
For information about displaying unposted transactions, click here.
Display the General Ledger Detail viewer.
For a definition of each field in the viewer, click here.
Display the account for which you want to view transactions.
At Start Date, enter the first date in the time period you want to display. You can use the plus, minus, and arrow located to the right of the box to assist you in selecting the date.
At End Date, enter the last date in the time period you want to display. The date you enter must be within the same fiscal year as the start date. You can use the plus, minus, and arrow located to the right of the box to assist you in selecting the date.
Press ENTER.
If you want to view G/L transaction detail, click Misc and select "View GL Balances and Comparatives." From the Comparative Viewer that displays, highlight a cell and click Drill to view transaction detail.
To view the total of any column, right-click the column heading, then click Quick Total. For an explanation of other right-click options, click here.
If you display a G/L entry that was passed off from Accounts Payable, you can "drill down" to the A/P transaction by simply clicking Drill.
If you display a G/L tax account (the account is set up as the store sales tax account and/or the GL account to an individual tax code), and the source of the transaction is "RDJZ," clicking Drill displays the daily Tax Total viewer. If the GL account is assigned to multiple tax codes, Drill displays all tax codes associated with that specific GL account for the day and store for the highlighted transaction. If the system has one GL account for the store tax code, all tax codes that were used for the day and store on the transaction display.
If you want to see all entries made on the same date using the same control number, click the T-Acct button (F11) to display the Control Number Viewer. You can also add Control Number as a column in the grid so that you can sort by control number.
ITR users: If you display a G/L entry that comes from ITR, you can "drill down" to the ITR transaction that makes up the G/L entry. Click here for the procedure.
If you display a G/L entry added by RDJ-Z, you can "drill down" into the Daily Journal Viewer by clicking Drill or double-clicking on the entry.
If you look up a transaction for a specific account number and its source is RDJZ, and you highlight the RDJZ entry for that account number (such as tender type) and click Drill (F3), the Daily Journal Viewer displays for that entry’s date and time, and shows only the transactions that were tendered by the selected tender type. Note: 1) If you Drill on the cash account, both Cash and Check transactions display (including ECC checks unless they are tracked in their own GL account), and 2) If you Drill on a bankcard account, all transactions paid by bankcard display, regardless of type and whether or not they are tracked separately by type in the GL.