Centralized Distribution: Receiving the PO at the DC

Use the following procedure to receive a multistore PO at the Distribution Center (DC).

1. Display the multistore PO in the Purchasing and Receiving window and verify that the Central Distribution field is set to Y. If it is not, change it at this time.

2. Enter the quantities received using RF Receiving or via the Receive mode in the Purchasing and Receiving window. If you choose the latter, make sure you select "All Stores" in the Multi-Store Receive Mode.

If you didn't change the Central Distribution flag to Y when you created the PO, the following dialog displays when pressing Receive (F2) on a status F or status P purchase order. Be sure to answer Y to change the flag now.

3. (Optional) You have the option of prorating the total quantity received across all stores. To do this, click the item in the Receiving grid, then click F8. the Distribute Quantity Received for SKU dialog displays. Enter the Total Quantity Received and click OK.

Note: if you have received a Lot item or Serial Item, the distribution process will warn you so that you can recall and handle the serial number or lot maintenance.

4. Finalize the purchase order by running the Receiving Report (RRP) with option F. You can access RRP from the Reports menu on the task bar of the PO Header screen, from the Receive Method dialog, or by accessing RRP through the Eagle Browser.

Once receipts have been finalized, the system automatically does the following:

1. • Updates all inventory receipts into the DC.

All items being received must exist as an SKU in Inventory Maintenance for both the DC store and for the remote store. For example, if the DC is store 16, and it receives SKU 12345 for store 1, SKU 12345 must exist in both store 16 and in store 1.

1. • Updates the DC's quantities on hand for the items received, and reduces the quantity on order in the individual stores accordingly.
   • Creates Transfer Requests for the appropriate stores based on what was ordered on the PO for that store.
   • Updates Committed Quantity in the DC and On Order Quantity in the remote stores based on the transfers that were automatically created. These updates to Quantity on Order in the remote stores and Quantity Committed in the DC occur based upon how your Transfer options are set up.

5. If there is a problem creating the transfers, the system issues a failure alert"Transfer Request-item not added" or "Create of Transfer Request Failed from PO". Do the following:
6. Resolve the issue described in the alert(s). For example, if an SKU does not exist in the remote store, add the item to that store, if the transfer customer is not on file, add the account in Customer Maintenance, etc.
7. From Network Access, run Report RRT with option X to restart the transfer creation process.

6. Proceed to the topic "Centralized Distribution: Shipping and Receiving Transfers"